Governance - Team Administrator

Career Choices Dewis Gyrfa Ltd; Manchester; Hybrid; GBP 25,000 - 35,000; Full time

Benefits offered by this job

25 days holiday plus bank holidays

Clinical progression

Training cost support

Full indemnity cover

NHS Discount & Support Schemes

Employee Assistance Program

Sick Pay

Enhanced maternity and paternity leave

Salary sacrifice electric car scheme

Life insurance 3 x salary

Cycle to work scheme

Extra day off for birthday

Job summary

Omnes Healthcare Limited is seeking a Governance Team Administrator to join their team. This remote role, with travel to site, involves providing high-quality administrative support to ensure a coordinated clinical governance and patient safety service.

The ideal candidate will have experience in a healthcare setting and demonstrate excellent organizational and communication skills. You will assist in managing the governance system, maintain data, and support various teams, ensuring all

Qualifications

• Experience of working in a healthcare setting.
• Experience working within an administrative role.
• Good written and verbal communication skills.
• Demonstrates flexibility in prioritising and managing own workload.
• Can demonstrate the importance of confidentiality and information governance.

Responsibilities

• Provide effective and confidential administrative support to the Governance Team.
• Maintain electronic appointment diaries as required.
• Produce high-quality meeting minutes and agendas.
• Coordinate and schedule regular governance meetings.
• Assist with the production of governance and compliance reports.

Skills

Administrative support

Communication skills

Organizational skills

Flexibility

Microsoft Office

Tools

Excel

Outlook

Word

Job description

Role: Governance Team Administrator Department: Governance Hours of work: Full Time Reporting to:Patient Experience and Quality Improvement Manager Location: Remote with travel to site Interview Dates: 7thand 8thOctober between 11:30-2:30pm We are looking for anenthusiastic and motivated individual to join our busy Governance Team.

The Governance Team Administrator provides administrative support to the Governance team to ensure the provision of a high-quality co-ordinated clinical governance and patient safety service.

The post requires the post holder to undertake a supportive role with administrative duties exercising initiative, discretion and skill.

The post holder will support other team members with administrative duties as well as producing regular and ad hoc reports.

The post holder must be able to use own initiative, work under pressure, keep to strict deadlines and have excellent organisational, interpersonal and communication skills.

To provide effective, efficient and confidential administrative support to the Governance Team with minimal supervision

To maintain electronic appointment diaries as required.

Typing and distribution of confidential correspondence within timescales.

To receive and respond to internal and external correspondence, taking appropriate and timely action as required, in accordance with departmental standards and processes.

To contribute to the delivery of improvement plans and programmes as identified within key objectives.

To act as a point of contact for all enquiries, using own initiative from experience gained.

To maintain accurate and timely data entry to databases to meet service requirements.

Assist with the production of the meeting agendas and associated papers, ensuring they are issued in a timely manner.

Producing high-quality meeting minutes

Coordinate and schedule regular governance meetings, ensuring the availability of key stakeholders, including the Medical Director and Director of Nursing and Quality.

Liaise with staff across the organisation to chase closure of actions, escalating outstanding items as necessary.

To organise venues, refreshments, equipment and any necessary materials for events and meetings.

To prioritise own workload to meet the needs of the Governance team and ensure all deadlines are met.

To maintain up to date filing and archive filing systems, disposing of archived records and documentation according to policy and ensuring the confidentiality and safekeeping of such documents.

Participate in in-house training as required

Providing cover for colleagues as necessary and at the demands of the service

Liaise with external bodies as required.

Provide administrative support for internal and external audits, including gathering required documents and ensuring audit checklists are completed.

Monitoring of Google Reviews

Monitoring of complaints compliance and tracking

Mandatory training updating on our Governance system.

Booking of BLS training

Collate data and information from various teams to support the production of governance and compliance reports.

Assist in maintaining the governance system, ensuring that all necessary documentation (e.g., policies, meeting minutes, and reports) is uploaded and kept up to date.

Provide administrative support for regulatory submissions, including CQC-related documents and reports.

Assist with the preparation of presentations, briefings, and other materials as needed.

Ensure that all governance-related files and documents are properly maintained and archived in accordance with NHS and organisational policies.

Experience

Experience of working in a healthcare setting

Experience working within an administrative role

Good written and verbal communication skills, able to communicate with a variety of stakeholders.

Demonstrates flexibility in prioritising and managing own workload

Confident working with a team to meet objectives

Confident using of Microsoft packages e.g.

Excel, outlook and Word

Can demonstrate the importance of confidentiality and information governance

Who we are Omnes Healthcare Limited are a growing organisation that have been operating within the NHS since 2006 offering both Primary and Secondary care services with a forward-thinking, dynamic approach to patient healthcare, we are pioneers in a range of projects, from genomics to digital healthcareservices, focused on delivering a better patient experience

Benefits

• 25 days holiday plus bank holidays
• Clinical progression
• Training cost support
• Full indemnity cover paid by the practice.
• NHS Discount & Support Schemes
• Employee Assistance Program
• Sick Pay
• Enhanced maternity and paternity leave
• Salary sacrifice electric car scheme
• Life insurance 3 x salary
• Cycle to work scheme.
• An extra day off to celebrate your birthday.

Occupational Health Support Experience

Experience of working in a healthcare setting

Experience working within an administrative role

Good written and verbal communication skills, able to communicate with a variety of stakeholders.

Demonstrates flexibility in prioritising and managing own workload

Confident working with a team to meet objectives

Confident using of Microsoft packages e.g.

Excel, outlook and Word

Can demonstrate the importance of confidentiality and information governance

• Can demonstrate the importance of confidentiality and information governance