Governance Officer

The Rotherham NHS Foundation Trust; Rotherham; On-site; GBP 26,000 - 32,000; Full time

Job summary

The Rotherham NHS Foundation Trust is seeking a Band 4 Governance Officer to support day-to-day governance across Care Group 4. The role involves coordinating information, maintaining governance records, monitoring deadlines and actions, and supporting governance meetings.

You will work alongside the Governance Lead Nurse and clinical teams, with travel across the Rotherham area. NHS governance experience is helpful, as is a proactive, detail‑oriented approach to ensuring safe, well-governed

Qualifications

• Experience providing administrative support in a busy office
• Experience managing multiple competing priorities and deadlines
• Experience using Microsoft Office applications
• Experience producing minutes, reports or formal correspondence
• Experience maintaining electronic records, databases or trackers
• NHS experience
• Experience of governance, complaints, incidents, risk management, audit or quality improvement processes
• Experience of Datix

Responsibilities

• Keep Care Group 4 governance activity organised, timely and effective
• Coordinate information and maintain accurate governance records
• Monitor deadlines and actions, support meetings
• Provide exposure to a wide range of quality and governance work
• Communicate with different professional groups and escalate when needed

Skills

Administrative support

Prioritising tasks

Microsoft Office

Minute taking

Record maintenance

NHS experience

Governance / risk management

Datix experience

Education

GCSE English grade C/level 4

Governance training

Datix/AMaT experience

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Teams

Datix

Job description

An exciting opportunity has arisen for a Band 4 Governance Officer to join the Care Group 4 Governance Team at The Rotherham NHS Foundation Trust.

This is a varied and rewarding role supporting the day-to-day coordination of governance across a diverse range of clinical services. Working closely with the Governance Lead Nurse, senior leaders and clinical teams, you will provide high-quality administrative and organisational support across areas including patient safety, incidents, complaints and PALS, risk management, clinical effectiveness and governance meetings.

We are looking for someone who is organised, approachable and confident managing competing priorities and deadlines. You will need excellent attention to detail, strong communication skills and the ability to maintain accurate records, trackers and meeting documentation. You should be comfortable working independently while recognising when an issue needs to be escalated.

Previous NHS or governance experience would be an advantage, but equally important is a willingness to learn, a proactive approach and an interest in supporting safe, effective and well-governed services.

The postholder will be required to travel between Trust and community locations across the Rotherham area as part of the role. Applicants must therefore be able to meet the travel requirements of the post. Where a private vehicle is used for business purposes, appropriate business-use insurance will be required.

Main duties of the job

The Governance Officer will help keep Care Group 4s governance activity organised, timely and effective, working closely with the Governance Lead Nurse and colleagues across a diverse range of services.

You will coordinate information, maintain accurate governance records, monitor deadlines and actions, support meetings and help ensure that important governance activity is followed through. The role provides exposure to a wide range of quality and governance work, including patient safety, patient experience, risk and clinical effectiveness.

We are looking for someone who is organised, dependable and confident communicating with different professional groups. You will need excellent attention to detail, the ability to manage competing priorities and the confidence to use your initiative while recognising when something requires escalation.

For someone looking to develop within NHS governance, this role offers varied experience and the opportunity to make a real contribution to the effective running of our service

About us

The RotherhamNHS Foundation Trust (TRFT) is a combined acute and community Trust serving ourlocal population of around 270,000 people. Our vision is to always act theright way and be proud to provide exceptional healthcare to the communities ofRotherham

As a Trust weare on a journey to excellence and our people and culture are at the heart ofeverything we do for patients. In the latest NHS Staff Survey ,show progress in areas that matter most to staff. We have seen good results in how colleagues feel about health and wellbeing, alongside increased confidence that employees are recognised and supported

But don't justtake our word for it each year hundreds of colleagues receive nominations forour Excellence and Proud awards, showcasing our brilliant people andrecognising their achievements. Our people make a difference to the lives ofpatients every day and we are proud of the improvements we are making

All of our colleagues are key to our journey, and we are continuing to improveour services by upholding the Trusts values of Ambitious, Caring and Together.If you are passionate about making a difference, then please apply to join uson our journey to excellence

Certificates of Sponsorship

Please note that the Trustdoes not currently offer Skilled Worker visa sponsorship for this role.Applications are welcomed from candidates who can demonstrate an alternativeright to work in the UK.

Job responsibilities

Please see attached the job description and person specificationfor the full details about the role and the responsibilities.

Person Specification

Are you returning to the NHS following a mutually agreed resignation scheme (MARS) payment? Yes or No

• If yes, please note if you are returning within 6 / 12 months or before of the expiry date of the period for which you received compensation, then you will be required to repay any element of the compensation.

Experience

• Experience of providing administrative support in a busy office environment.
• Experience of managing multiple competing priorities and deadlines.
• Experience of using Microsoft Office applications.
• Experience of producing minutes, reports or formal correspondence.
• Experience of maintaining electronic records, databases or trackers.
• NHS experience.
• Experience of governance, complaints, incidents, risk management, audit or quality improvement processes.
• Experience of Datix.

Qualifications

• GCSE (or equivalent) English grade C/level 4
• Good working knowledge of Microsoft Word, Excel, PowerPoint, Outlook and Teams
• Governance, risk, patient safety, clinical audit or NHS administration training
• Datix and/or AMaT experience
• Minute-taking or formal meeting-administration training

Knowledge

• Awareness of incident, complaint, risk, audit and assurance processes
• Understanding of confidentiality, data quality and information governance
• Understanding of document control and version management
• Awareness of when to elevate rather than independently interpret clinical or governance information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.