Governance Officer

4Recruitment Services Ltd; Greater London; Hybrid; GBP 23,000 - 33,000; Full time

Job summary

Southern Housing is seeking a Governance Officer to provide a high-quality administrative and company secretarial service to its Boards and Committees. Reporting to the Head of Governance & Regulation, you will support effective governance and compliance with legislation, regulatory requirements and internal policies.

You will coordinate meetings, prepare reports, maintain governance records and support key governance activities and projects. Location: EC1M 5LA, London.

Qualifications

• Experience of company secretarial duties and corporate governance.
• Knowledge of social housing regulation.
• Understanding of legislation and regulatory requirements relevant to Southern Housing’s operations.
• Experience of supporting meetings, preparing reports and maintaining accurate records.
• Excellent minute-taking and report-writing skills.
• Experience drafting or maintaining policies and procedures.
• Strong organisational and administrative skills.

Responsibilities

• Board and Committee Support: Arrange meetings, plan agendas, prepare and distribute papers, take accurate minutes and monitor follow-up actions.
• Governance Records: Maintain secure, accurate and up-to-date governance systems, files and records.
• Governance Registers: Administer registers covering probity, shareholders, gifts and hospitality, fraud and whistleblowing, ensuring compliance with relevant policies.
• Annual General Meetings (AGMs): Coordinate meetings, prepare and distribute AGM packs, support the approval of notices and provide meeting administration and minute-taking.

Skills

Minute-taking

Report writing

Organisational skills

Administrative skills

Policy drafting

Regulatory knowledge

Job description

Governance Officer – Southern Housing

Ongoing contract

Location: EC1M 5LA, London Pay Rate: £20.27 per hour PAYE Working Pattern: Hybrid – 3 days onsite and 2 days working from home

Job Purpose

Southern Housing is seeking a Governance Officer to provide a high-quality administrative and company secretarial service to its Boards and Committees. Reporting to the Head of Governance & Regulation, you will support effective corporate governance and help ensure compliance with relevant legislation, regulatory requirements and internal policies.

You will work closely with Board and Committee Chairs, senior staff and other stakeholders, coordinating meetings, preparing reports, maintaining governance records and supporting key governance activities and projects.

Key Responsibilities

• Board and Committee Support: Arrange meetings, plan agendas, prepare and distribute papers, take accurate minutes and monitor follow-up actions.
• Governance Records: Maintain secure, accurate and up-to-date governance systems, files and records.
• Governance Registers: Administer registers covering probity, shareholders, gifts and hospitality, fraud and whistleblowing, ensuring compliance with relevant policies.
• Annual General Meetings (AGMs): Coordinate meetings, prepare and distribute AGM packs, support the approval of notices and provide meeting administration and minute-taking.

Essential Knowledge and Experience

• Experience of company secretarial duties and corporate governance.
• Knowledge of social housing regulation.
• Understanding of legislation and regulatory requirements relevant to Southern Housing’s operations.
• Experience of supporting meetings, preparing reports and maintaining accurate records.
• Excellent minute-taking and report-writing skills.
• Experience drafting or maintaining policies and procedures.
• Strong organisational and administrative skills.

Recruitment is done in line with safe recruitment practices. We are an equal opportunity agency.