Governance Officer

LGPS Central; Birmingham; Hybrid; GBP 40,000 - 60,000; Full time

Benefits offered by this job

Competitive salary

Hybrid working

Pension scheme

Learning & development

Employee wellbeing

Job summary

LGPS Central (LGPSC) Ltd seeks a Governance Officer to support governance services, including meeting cycles, papers, minutes, actions and records. You will ensure governance records are accurate, manage calendars and assist with company secretarial duties while maintaining confidentiality and compliance.

Role involves advising on governance processes, supporting colleagues and stakeholders, and driving improvements in governance guidance, templates and systems within a regulated investment

Qualifications

• Experience in governance, committee, company secretarial or regulated administration.
• Experience coordinating formal meetings, papers, deadlines, actions and records.
• Ability to draft clear, accurate minutes and correspondence.
• Strong organisation with ability to manage competing priorities and deadlines.
• Ability to apply procedures and templates consistently; escalate when needed.
• Excellent written and verbal communication with senior stakeholders.
• High standards of integrity, discretion and confidentiality.

Responsibilities

• Manage end-to-end meeting cycles for Boards and Committees, including forward plans and logistics.
• Draft high-quality minutes and maintain accurate action logs.
• Provide guidance on governance timetables, processes and paper submissions.
• Maintain governance records, calendars and document control processes.
• Support statutory filings, director information and corporate obligations.

Skills

Governance experience

Meeting coordination

Minutes drafting

Stakeholder communication

Attention to detail

Discretion & confidentiality

Version control

Document management

Project management

Education

Governance/Company secretarial qualification

Tools

Microsoft 365

SharePoint

Board portals

Governance trackers

Excel

Job description

Join LGPS Central at a pivotal moment, where investment meets long term impact.

The Governance Officer supports the effective and efficient delivery of Governance services across LGPS Central, working under the direction of the Governance Manager.

The role has ownership of allocated governance administration and coordination, including meeting cycles, papers, minutes, actions, governance records, statutory information and governance systems. The postholder is expected to deliver these responsibilities accurately, reliably and with appropriate professional judgement.

The Governance Officer also contributes to the Governance team’s developing advisory service by applying agreed governance requirements, supporting paper authors and stakeholders, identifying procedural or quality issues and escalating matters outside agreed parameters.

The role focuses on governance processes, records, controls and decision-making support.

What you’ll be doing:

Governance Meeting & Committee Support

• Manage end-to-end meeting cycles for allocated Boards and Committees, including forward plans, agendas, meeting papers, invitations and logistics.
• Prepare meeting materials, attend meetings, take accurate notes and draft high-quality minutes.
• Maintain action logs, track progress and ensure decisions, approvals and records are accurately captured and communicated.

Governance Advice & Administration

• Review governance papers against agreed templates, processes and approval requirements.
• Provide practical guidance to stakeholders on governance timetables, meeting processes and paper submissions.
• Identify opportunities to improve governance guidance, templates and processes.

Governance Records & Reporting

• Maintain accurate governance records, including agendas, minutes, action logs, decision records and attendance information.
• Manage governance calendars, trackers, committee information and document control processes.
• Support management reporting, governance MI and assurance activities, escalating risks, delays or compliance concerns when required.

Company Secretarial Support

• Assist with statutory registers, Companies House filings and corporate record management.
• Support Board and shareholder approval processes, director appointments, inductions and conflicts management.
• Maintain schedules for statutory and corporate obligations.

Shareholder & Stakeholder Engagement

• Act as a point of contact for Shareholder Representatives and manage the Shareholder Services inbox.
• Support shareholder meetings, communications and information requests.
• Build effective relationships with colleagues and stakeholders across the business.

Governance Systems & Continuous Improvement

• Administer board portals, governance systems, document repositories and governance trackers.
• Ensure confidential information is handled securely and in line with data protection requirements.
• Support governance effectiveness reviews and contribute to continuous improvements in governance processes, technology and stakeholder experience.

Team Support

• Work collaboratively across Governance, Legal and wider business teams, providing cover and support where required.
• Assist with supplier administration, including purchase orders, invoices and contract records.
• Contribute to a professional, inclusive and service-focused team culture whilst continuing to develop your governance and company secretarial knowledge.

About us

LGPS Central (LGPSC) Ltd is the FCA regulated asset manager for fourteen local authority pension funds across the Midlands. LGPSC is jointly owned on an equal shares basis by those Partner Fund, and it is responsible for managing £100bn+ of their assets. It is one of six Local Government Pension Scheme (LGPS) asset pools in the UK.

LGPS Central’s Partner Funds are:

• Cheshire Pension Fund
• Derbyshire Pension Fund
• Leicestershire Pension Fund
• Nottinghamshire Pension Fund
• Shropshire Pension Fund
• Staffordshire Pension Fund
• West Midlands Pension Fund
• Worcestershire Pension Fund
• Gloucestershire Pension Fund
• Hampshire Pension Fund
• Suffolk County Council
• Wiltshire Pension Fund
• Norfolk Pension Fund
• Oxfordshire Pension Fund

The Company is committed to responsible investment and has made responsible investment a core part of the investment process in every asset class.

Central offers a friendly and diverse, hybrid working environment with a range of employee benefits. The Company moved to new premises at i9, Wolverhampton Interchange in January 2022, close to local transport links.

Our objective is to be a leading investment management company working with and for our Partner Funds. With a focus on value for money and performance we want to aspire to be one of the best because this is how we will deliver the superior investment returns and low costs for our Partner Funds

Requirements

Essential

• Experience of governance, committee, company secretarial, legal operations, regulated administration or a comparable controlled business environment.
• Experience coordinating formal meetings, papers, deadlines, actions and records.
• Ability to draft clear, accurate and proportionate minutes and correspondence.
• Excellent organisation, attention to detail and ability to manage competing priorities and fixed deadlines.
• Ability to apply established procedures, templates and controls consistently while recognising when to seek guidance or escalat.
• Strong written and verbal communication and confidence working professionally with senior stakeholders.
• High standards of integrity, discretion and confidentiality when handling sensitive information.
• Understanding of accurate record keeping, audit trails, version control, document classification and controlled access.
• Proactive, collaborative and service-focused approach, with ownership of allocated tasks and outcomes.
• Ability to identify administrative, procedural or quality issues and work constructively with colleagues to resolve them.
• Competence in Microsoft 365, including Word, Outlook, PowerPoint, Excel, Teams and SharePoint, and ability to learn board portal or governance systems.
• Interest in developing governance and company secretarial knowledge within a regulated investment management business.

Desirable

• Experience in financial services, investment management, pensions, asset management, the LGPS or another regulated environment.
• Experience using board portals, entity management systems, SharePoint, workflow tools or governance trackers.
• Experience supporting statutory filings, corporate records, director information or shareholder processes.
• Awareness of corporate governance principles, committee terms of reference, delegations and decision-making processes.
• Experience supporting effectiveness reviews, governance reporting or process improvement.

Qualifications:

• Relevant qualification or equivalent experience in governance, company secretarial practice, business administration, law or a related discipline.
• Chartered Governance Institute study, or willingness to work towards an appropriate governance qualification, would be advantageous.
• Commitment to continuing professional development.

What do we offer?

We are proud to provide our people with a premium and exclusive benefits package and we are continually improving the rewards we offer. Here are a few of the valuable rewards that you will enjoy:

• Competitive salary
• An enhanced and generous Pension Scheme
• 30 days' paid holiday plus bank holidays
• 2 days paid volunteering days
• An extra paid Company Day in addition to paid holidays
• Excellent Learning & Development Opportunities
• Welfare and Family friendly policies
• Enhanced pay for new parents
• Access to our Employee Assistance Programme 247 Health & Wellbeing Support
• Vitality Private Medical Insurance
• Hybrid Working
• Company Service Awards
• Cycle to Work Scheme
• Company Electric Vehicle Scheme
• Winner of the Cultural Awareness Initiative of the Year FT Advisors Diversity in Finance Awards 2023
• Winner of Diversity and Inclusion Award LAPF In Investments Award 2023
• Winner of LAPF Investment Innovation
• Winner of Pool of the Year 2025