Governance & Board Secretariat Coordinator

Vitality; Greater London; Hybrid; GBP 55,000 - 75,000; Full time

Benefits offered by this job

Bonus schemes

Pension up to 12% matched

Vitality health insurance

Life Assurance – four times salary

Job summary

Vitality is seeking a highly organised Company Secretarial Coordinator to join the Corporate Governance team. You will support the Director of Corporate Governance and oversee governance activity across our international group, ensuring smooth board and committee operations and timely paper preparation.

This role offers exposure to senior stakeholders, audit-ready records and opportunities to drive process improvements, integrating technology and governance platforms to enhance data quality and

Qualifications

• Previous experience providing administrative, coordination or governance support within a professional environment.
• Excellent organisational skills with the ability to manage multiple priorities and deadlines simultaneously.
• Ability to build effective working relationships with stakeholders at all levels, including senior executives and directors.
• Knowledge of corporate governance practices, regulated environments or governance platforms.

Responsibilities

• Keep our boards and committees running seamlessly, coordinating governance activity across a portfolio of international Group entities and making sure everything is in place for effective decision-making.
• Bring people and meetings together, managing schedules, logistics, attendance and stakeholder communications so key governance activity is organised and delivered smoothly.
• Own the board paper process from start to finish, working with colleagues across the business to bring together, review and distribute high-quality papers on time.
• Keep our governance records clear, accurate and audit-ready, capturing decisions, actions, resolutions and key documentation across boards and committees.
• Take ownership of company records and statutory information, maintaining accurate governance data across our systems and ensuring regulatory and internal requirements are met.
• Be a trusted point of contact for governance information, coordinating due diligence, KYC requests and enquiries from stakeholders across the Group.
• Turn governance information into useful insight, producing reports, management information and documentation that support decision-making and our wider regulatory responsibilities.
• Help us keep getting better, contributing ideas to governance projects and finding smarter ways to strengthen processes, controls and how the Company Secretariat team operates.
• Embrace technology to make governance simpler and smarter, supporting the use of automation, AI and governance platforms to improve efficiency, data quality and record management.
• Play an active part in the wider success of the team, coordinating meetings, training and events while building strong relationships across the business.

Skills

Governance coordination

Stakeholder management

Organisational excellence

Job description

Vitality is seeking a highly organised Company Secretarial Coordinator to join the Corporate Governance team. You will support the Director of Corporate Governance and oversee governance activity across our international group, ensuring smooth board and committee operations and timely paper preparation.

This role offers exposure to senior stakeholders, audit-ready records and opportunities to drive process improvements, integrating technology and governance platforms to enhance data quality and