Global Vendor Management & Onboarding Specialist

Vista; Glasgow; On-site; GBP 32,000 - 43,000; Full time

Job summary

Vista is a leading global business aviation company delivering worldwide flight services through its network of subsidiaries. This role focuses on vendor management and accounts payable, supporting onboarding, invoice processing, and timely payments with a strong emphasis on data accuracy.

You will maintain vendor records, resolve disputes, and collaborate with Cost Control and Procurement in a fast-paced, entrepreneurial environment that rewards proactive problem-solving and clear communication.

Qualifications

• Experience in a Customer Service / Vendor management role desirable but not essential.
• Highly organized with excellent communication skills & relationship building.
• Strong analytical and problem-solving skills. Strong attention to detail and data accuracy.
• Ability to handle multiple vendor inquiries and prioritize tasks effectively.
• Proficiency in AP automation systems, SoftCo preferred but not essential.

Responsibilities

• Maintain and update vendor records in the system.
• Handle the onboarding process for new vendors, including verification of necessary documentation.
• Manage regular communications with vendors regarding payment status, invoice submission guidelines, and other inquiries.
• Coordinate with other AP teams to provide vendors with accurate and timely information.
• Investigate and resolve vendor disputes, including invoice discrepancies and payment delays.
• Collaborate with the Cost Control and Procurement teams to ensure accurate resolution of disputes.
• Maintain detailed records of disputes and resolutions for future reference and reporting.
• Ensure compliance with data accuracy and regulatory requirements.
• Document all vendor interactions and ensure proper follow-up.

Skills

Vendor management

Communication

Analytical skills

Data accuracy

Multitasking

AP automation

Tools

SoftCo

Job description

Vista is a leading global business aviation company delivering worldwide flight services through its network of subsidiaries. This role focuses on vendor management and accounts payable, supporting onboarding, invoice processing, and timely payments with a strong emphasis on data accuracy.

You will maintain vendor records, resolve disputes, and collaborate with Cost Control and Procurement in a fast-paced, entrepreneurial environment that rewards proactive problem-solving and clear communication.