Global Recruitment Admin & Onboarding Specialist

Law-Hire Limited; Belfast City District; Hybrid; GBP 22,000 - 30,000; Full time

Job summary

A&O Shearman Belfast is seeking a Recruitment Administrator to join the HR Services department. The role supports the recruitment administration service for UK Resourcing teams and collaborates with Partners and HR colleagues across the firm.

You will manage vacancies in the applicant tracking system, schedule interviews, prepare onboarding documents, and assist with first-day letters while building strong internal and external relationships across global offices.

Qualifications

• Previous administrative experience.
• Ability to multi-task and prioritise.
• Strong communication and relationship-building skills.
• IT literate with Microsoft Office.

Responsibilities

• Manage and track vacancies via the applicant tracking system (IBM-Kenexa).
• Schedule interviews with candidates and panel members.
• Provide onboarding support and prepare documents for offer of employment, induction and first day letters.
• Collaborate with Recruitment Operations Manager and Recruitment Administration Specialist to maintain a robust service.
• Handle candidate queries via central recruitment lines and email.
• Provide ad hoc admin support as required by the Recruitment team.

Skills

Administrative experience

Multitasking

Relationship building

MS Office

Tools

Microsoft Office

Job description

A&O Shearman Belfast is seeking a Recruitment Administrator to join the HR Services department. The role supports the recruitment administration service for UK Resourcing teams and collaborates with Partners and HR colleagues across the firm.

You will manage vacancies in the applicant tracking system, schedule interviews, prepare onboarding documents, and assist with first-day letters while building strong internal and external relationships across global offices.