Recruitment Administrator

Law-Hire Limited; Belfast City District; On-site; GBP 22,000 - 30,000; Full time

Job summary

A&O Shearman Belfast is seeking a Recruitment Administrator to join the HR Services department. The role supports the recruitment administration service for UK Resourcing teams and collaborates with Partners and HR colleagues across the firm.

You will manage vacancies in the applicant tracking system, schedule interviews, prepare onboarding documents, and assist with first-day letters while building strong internal and external relationships across global offices.

Qualifications

• Previous administrative experience.
• Ability to multi-task and prioritise.
• Strong communication and relationship-building skills.
• IT literate with Microsoft Office.

Responsibilities

• Manage and track vacancies via the applicant tracking system (IBM-Kenexa).
• Schedule interviews with candidates and panel members.
• Provide onboarding support and prepare documents for offer of employment, induction and first day letters.
• Collaborate with Recruitment Operations Manager and Recruitment Administration Specialist to maintain a robust service.
• Handle candidate queries via central recruitment lines and email.
• Provide ad hoc admin support as required by the Recruitment team.

Skills

Administrative experience

Multitasking

Relationship building

MS Office

Tools

Microsoft Office

Job description

We have an exciting opportunity for a Recruitment Administrator to join our growing HR Services department, based in the A&O Shearman Belfast office.

The HR Services team at A&O Shearman provides a first class service to the business, offering strategic HR business advice at the business partner level and quality support services in the full range of HR functions through specialist teams such as learning & development, resourcing, reward, employee relations advice, payroll, systems and HR administration.

The Recruitment Administration team has overall responsibility for providing an efficient and effective recruitment administration service to the A&O Shearman UK Resourcing teams. The department has expanded, having already seen the transitioning of recruitment services from the Middle East, Paris, Belgium and the Netherlands into the Belfast office. The team sits within the global HR function and has the responsibility for the administrative processes associated with all recruitment activity.

What you will do

As a Recruitment Administrator, you will work collaboratively with a range of stakeholders across the global firm, including internal & external clients and Partner PA’s across Belgium, Paris, Middle East, Netherlands and UK. You will also work closely with the Recruitment Operations Manager, Recruitment Administration Specialist and wider Recruitment Administration team to deliver an exemplary service across the A&O Shearman network. This includes:

• Managing and tracking vacancies via the applicant tracking system ( IBM-Kenexa)
• Scheduling of interviews, both candidates and panel members
• Providing on-boarding support, preparing documents for offer of employment, arranging induction and first day letters
• Working proactively with the recruitment teams in UK, Paris, Belgium, Netherlands and Middle East to ensure a robust administration service is provided
• Dealing with candidate queries via the central recruitment telephone line and email service
• Provide support for ad hoc administration activities as required by the Recruitment Operations Manager and Recruitment Administration Specialist.

What you will have

• Previous administrative experience
• Ability to multi-task and prioritise accordingly, plan well and meet deadlines
• Ability to build and maintain internal and external relationships across all levels
• IT literate with excellent skills in the use of Microsoft Office
• Excellent communicator – written and verbal – with attention to detail

Should you require additional support at any stage of the recruitment process due to a disability or a health condition, please do not hesitate to contact a member of our recruitment team who will work with you to provide any adjustments as required.

We are an equal opportunities recruiter and do not discriminate on the basis of race, colour, sex, religion, sexual orientation, national origin, disability, or any other protected characteristic.