Global Conference Operations Lead

Gartner; Egham; Hybrid; GBP 50,000 - 70,000; Full time

Benefits offered by this job

Hybrid work environment

World-class benefits

Competitive compensation

Job summary

Gartner is seeking a Sr. Conference Planner to support the delivery of its global conference portfolio, focusing on in-person programs and logistics management. You will assist with venue management, staff coordination, and cross-functional collaboration to ensure premium event experiences.

Responsibilities include budgets, forecasting, VIP experiences, and post-event analysis. Travel of roughly 20% is expected as part of global conference participation.

Qualifications

• Bachelor’s degree preferred.
• 3+ years of event management experience.
• Operational skills including production schedules, budget management and staffing.
• Experience managing agency and vendor partners.
• End-to-end event management delivery to senior level clients.
• Strong interpersonal and relationship-building skills with senior professionals and agency partners.
• Creative, innovative and detail-oriented with strong financial management.
• Willingness to travel approx. 20% to Gartner Conferences (domestically & internationally).

Responsibilities

• Support flawless delivery of Gartner conferences as part of the global event operations team.
• Plan, organize and execute event logistics from development through on-site and wrap-up.
• Support venue management including rooms, F&B and housing.
• Coordinate cross-functional teams to ensure seamless delivery of premium events and experiences.
• Manage shipment of all freight to on-site conferences.
• Book and arrange temporary staff to support the event and manage them onsite.
• Assist Conference Manager with conference budgets and monthly forecasts.
• Lead VIP member experiences and program deliverables within a Destination Conference.
• Oversee budgets for Member Experience & Business Unit activities, including monthly forecasts.
• Analyze attendee feedback to continuously improve event features and experiences.
• Collaborate with global peers to share best practices and raise event standards worldwide.

Skills

Budget management

Vendor management

Project management

Event operations

Stakeholder communication

VIP experience planning

Cross-functional collaboration

Negotiation

Planning

Education

Bachelor's Degree

Job description

Gartner is seeking a Sr. Conference Planner to support the delivery of its global conference portfolio, focusing on in-person programs and logistics management. You will assist with venue management, staff coordination, and cross-functional collaboration to ensure premium event experiences.

Responsibilities include budgets, forecasting, VIP experiences, and post-event analysis. Travel of roughly 20% is expected as part of global conference participation.