General Administrator – 6 Month Fixed-Term Contract

ADS Laser Cutting Ltd; Leicester; On-site; GBP 18,000 - 24,000; Full time

Benefits offered by this job

Life assurance

Private Healthcare

Above statutory holiday entitlement

Pension scheme

Onsite gym

Onsite parking

Staff canteen

Employee Assistance Program

Job summary

ADS Laser Cutting Ltd in Leicester is seeking a General Administrator for a 6 month fixed-term period. The role provides day-to-day admin support to the purchasing function and will work closely with the Procurement Manager and suppliers to ensure smooth purchasing flows.

It also covers reception and sales admin during busy periods, requiring a flexible, organised approach and the ability to manage competing priorities across the business.

Qualifications

• Experience in purchasing administration and supplier liaison.
• Strong organisational skills and meticulous attention to detail.
• Able to cover reception and sales admin during busy periods.

Responsibilities

• Provide day-to-day admin support to purchasing, raise purchase orders and maintain records.
• Liaise with suppliers on orders, pricing and deliveries; escalate issues when needed.
• Maintain supplier data and purchasing spreadsheets using Excel.
• Assist Procurement Manager with reporting and supplier documentation.
• Cover sales order processing when required; process orders in system and resolve queries.
• Provide reception cover during breaks and staff absence; handle routine inquiries.
• Assist with chasing proforma payments and liaise with accounts.
• General administration and data entry across the team as needed.
• Use Outlook and Office tools for daily communication and tasks.

Skills

Administration

Purchasing support

Customer service

Tools

Microsoft Excel

Microsoft Outlook

Job description

ADS Laser Cutting is a full service metalwork specialist, offering laser cutting, folding, fabrication, finishing, and assembly services. We provide bespoke to volume sheet metal solutions for customers across engineering, transport, infrastructure, and manufacturing industries. Operating from an 87,000 sq. ft facility and employing over 100 people, ADS combines modern equipment with robust processes and experienced teams to deliver consistent quality, lead times, and service. Our work is trusted by major organisations across all industries. ADS is a family owned business that has grown year on year through continued investment in technology, systems, and people. This provides a stable, well supported platform for sales activity and long term customer development.

We are looking for a General Administrator, for a 6 month fixed term period.

The General Administrator is an all round administrative role providing day to day support to the business and manufacturing operation. The primary responsibility of the role is to provide effective administrative support to the purchasing function, ensuring purchase orders, supplier information, documentation and related administration are processed accurately and efficiently. The role will work closely with the Procurement Manager and suppliers to support the smooth and timely flow of purchasing activities.

In addition to purchasing administration, the role will provide secondary support and cover for sales order processing and reception, including during busy periods, staff holidays and periods of absence. The role therefore requires a flexible and organised approach, with the ability to manage competing priorities and provide support across different areas of the business as required.

Key Responsibilities:

• Provide day to day administrative support to the Purchasing function, including raising purchase orders and maintaining accurate purchasing records.
• Liaise with suppliers regarding orders, pricing, deliveries and routine queries, escalating issues where required.
• Maintain accurate supplier information, spreadsheets and purchasing records using Microsoft Excel and other Microsoft Office systems.
• Support the Procurement Manager with general purchasing administration, reporting and supplier documentation.
• Provide cover for sales order processing when required, including accurately processing customer orders using Lantek and resolving order queries with sales and production.
• Provide reception cover during breaks, holidays and staff absence, including answering calls and dealing with routine customer and supplier enquiries.
• Assist with chasing proforma payments and liaise with accounts as required.
• Maintain accurate records and complete general administration and data entry duties.
• Use Outlook and Microsoft Office effectively for day to day communication and administration.
• Support the wider administration team during busy periods and provide flexible cover where required.

Skills, Experience & Personal Attributes:

• Strong administrative skills, particularly in Microsoft Office (Excel and Outlook), with excellent attention to detail.
• Experience in purchasing administration, customer service and professional communication with suppliers and customers.
• Adaptable and flexible, with the ability to provide cover across Purchasing, Sales Administration and Reception.

Benefits:

• Competitive package for the right candidate.
• 100% site based.
• Life assurance.
• Private Healthcare (after qualifying period)
• Above statutory holiday entitlement with additional service linked holiday.
• 40 hour working week - Monday to Friday 07.30 to 4pm.
• Onsite gym.
• Pension scheme.
• Commitment to investing in training and development.
• Company provided workwear and PPE.
• Onsite parking.
• Staff canteen.
• Employee Assistance Program.