Gateway Coordinator

Iron Mountain; Greater London; On-site; GBP 25,000 - 45,000; Full time

Job summary

Join a forward-thinking organization as a Gateway Coordinator, where your skills in international shipping and logistics will play a crucial role in the safe handling of valuable artworks. This position offers the opportunity to work closely with diverse teams, ensuring smooth transport and storage processes while contributing to a culture of innovation and transformation. You will be part of a global team that values diversity and inclusion, providing you with a supportive environment to express your ideas and grow professionally. If you're ready to elevate your career and make a positive impact in the art logistics industry, this is the perfect opportunity for you.

Benefits

Global connectivity

Supportive work environment

Diversity and inclusion initiatives

Competitive Total Reward offerings

Qualifications

• Experience in international shipping and logistics is essential.
• Strong communication and negotiation skills are required.

Responsibilities

• Coordinate Export and Import movements for artworks.
• Produce customs entries and liaise with Customs for clearance.
• Train colleagues on compliance changes and assist with operations.

Skills

Negotiation skills

Communication skills

Attention to detail

Ability to work under pressure

Team player

Initiative

Education

GCSE maths

GCSE English

Tools

Descartes e-Customs software

ECustoms

Chief or CDS Systems

Job description

At Iron Mountain we know that work, when done well, makes a positive impact for our customers, our employees, and our planet. That’s why we need smart, committed people to join us. Whether you’re looking to start your career or make a change, talk to us and see how you can elevate the power of your work at Iron Mountain.

We provide expert, sustainable solutions in records and information management, digital transformation services, data centers, asset lifecycle management, and fine art storage, handling, and logistics. We proudly partner every day with our 225,000 customers around the world to preserve their invaluable artifacts, extract more from their inventory, and protect their data privacy in innovative and socially responsible ways.

Are you curious about being part of our growth story while evolving your skills in a culture that will welcome your unique contributions? If so, let's start the conversation.

Crozier Fine Arts is a leading provider of fine art logistics services. We specialise in the safe handling, storage, and transportation of valuable artwork.

We are currently seeking an experienced Gateway Coordinator to join our team in Hayes, West London.

This role is part of the Gateway team and is responsible for coordinating the transactions for all Export, Import movements and bond related stock and storage of artworks. Working closely with gallery services, Museum department, transport and storage teams this role will ensure a smooth transition with our clients for transport and storage of artworks.

KEY RESPONSIBILITIES

• Co-ordination of Export, Import Air freight & road freight movements.
• Produce customs entries using Descartes e-Customs software.
• Assist in the application and implementation of the DEP & ETSF areas, including record management.
• Receive rates from airlines and work with colleagues on converting into orders.
• Creating airwaybills.
• Liaising with Customs to ensure shipments are customs cleared.
• Raising & discharging T1’s.
• Organise and assist with Airside operations.
• Competently operate Crozier Fine Arts internal database system. (i.e. Input details of artworks)
• Assist with incoming telephone calls.
• Work with transport to ensure works are transported safely, handled with care and to the highest standard.
• Training and assisting colleagues and other team members when necessary in compliance changes and updates.
• Complete inter warehouse transfers for Customs controlled goods.

YOUR QUALIFICATIONS AND EXPERIENCE

• Excellent negotiation and communication skills.
• Recent experience in international shipping.
• IT literate.
• Ability to use own initiative.
• Good team player.
• Attention to detail and well organised.
• Ability to work under pressure.
• Good communication skills.
• GCSE maths and English as a minimum requirement.
• Art industry experience or knowledge an advantage.
• ECustoms, Chief or CDS Systems an advantage.

WHAT’S IN IT FOR YOU?

• Be part of an ever evolving global organization focused on transformation and innovation.
• A support system where you have a safe place to voice your opinion, share feedback, and be your true authentic self.
• Global connectivity to learn from 26,000+ teammates across 52 countries.
• Be part of a winning team who embrace diversity, inclusion, and our differences.
• Competitive Total Reward offerings to support your career at Iron Mountain, family, personal wellness, financial wellbeing, and retirement.

#crozier

Category: Operations Group

Iron Mountain is a global leader in storage and information management services trusted by more than 225,000 organizations in 60 countries. We safeguard billions of our customers’ assets, including critical business information, highly sensitive data, and invaluable cultural and historic artifacts. Take a look at our history here.

Iron Mountain helps lower cost and risk, comply with regulations, recover from disaster, and enable digital and sustainable solutions, whether in information management, digital transformation, secure storage and destruction, data center operations, cloud services, or art storage and logistics. Please see our Values and Code of Ethics for a look at our principles and aspirations in elevating the power of our work together.

If you have a physical or mental disability that requires special accommodations, please let us know by sending an email to [e-mail]. See the Supplement to learn more about Equal Employment Opportunity.

Iron Mountain is committed to a policy of equal employment opportunity. We recruit and hire applicants without regard to race, color, religion, sex (including pregnancy), national origin, disability, age, sexual orientation, veteran status, genetic information, gender identity, gender expression, or any other factor prohibited by law.

To view the Equal Employment Opportunity is the Law posters and the supplement, as well as the Pay Transparency Policy Statement, CLICK HERE.

Requisition: J0086318