Gabrieli

Arts Council England; Greater London; Hybrid; GBP 28,000 - 40,000; Full time

Job summary

Arts Council England is recruiting a Programme Coordinator to support the Directors of Concerts & Touring and Gabrieli Roar. You will help prepare and deliver a full diary of professional and educational projects in the UK and internationally.

You will liaise with venues, arrange travel, manage schedules, and oversee a residential course, ensuring welfare and safeguarding considerations are integrated throughout planning.

Qualifications

• Excellent organisational skills and ability to work under pressure to deadlines.
• Creative approach to problem-solving and relationship building with partners.
• Strong communication; literacy and numeracy with budget awareness.
• Proficient IT skills; experience with MS Office and CRM systems.
• Demonstrable arts sector experience, ideally in orchestra or concert management.

Responsibilities

• Liaising with venues, equipment providers and external partners; main point of contact.
• Arrange travel and accommodation for musicians UK and abroad with budget awareness.
• Prepare and circulate management and artist schedules, including riders.
• Oversee the annual residential course and manage pastoral staff for a week of activities.
• Plan nationwide workshops with education organisations within tight budgets.
• Support musicians with tax, visa and work permit paperwork.
• Maintain artist databases and project records with GDPR-compliant care.
• Assist Directors to manage rehearsals, performances, budgets and risk assessments.
• Coordinate post-project evaluations and feedback for future development.

Skills

Excellent administrative and OrganisAt

Creative problem solving

First class communication

Literacy and numeracy

CRM experience

MS Office proficiency

Tools

SharePoint

Word

Excel

CRM database

Job description

Job Summary

Supporting the Directors of Concerts & Touring and Gabrieli Roar, the post-holder will play a pivotal part in project preparation and delivery across our full diary of professional and educational projects in the UK and internationally.

Job Description

• Liaising with venues, equipment and instrument providers, becoming the main point of contact for external partners, including venues and promoters, artist agents and education organisations.
• Arranging travel and accommodation for musicians, both within the UK and abroad, with an excellent eye for detail, awareness of budget and sensitivity to artists' needs.
• Preparing and circulating management and artist schedules, including technical riders.
• Overseeing the delivery of our annual residential course, engaging and managing a team of pastoral staff to deliver a full week of musical and social activities, ensuring participant welfare, inclusion and safeguarding requirements are considered throughout project planning and delivery.
• Engaging workshop leaders and liaising with education organisations to plan a nationwide programme of workshops within a tight schedule and budget constraints.
• Supporting musicians with tax, visa and work permit paperwork.
• Maintaining excellent records, both within our artist database and project planning systems, managing data with care and accuracy, compliant with our GDPR policy.
• They will also assist the Directors to
• Manage rehearsals and performances, handling all practicalities therein ie staging, music, stands, refreshments etc.
• Maintain Gabrieli's physical and digital music library, preparing and distributing all music and educational resources.
• Prepare artist and supplier payments, monitor expenditure against budgets, maintain accurate financial records and project documentation and contribute to budget reconciliation processes.
• Prepare risk assessments.
• Coordinate post-project evaluations, including feedback questionnaires and participant interviews, analysing findings to inform future programme development.

Job Requirements

• Excellent administrative and organisational skills, with the ability to work under pressure and prioritise tasks within specific deadlines.
• A creative approach to problem-solving.
• First class communication skills, building positive and constructive relationships with a wide-range of internal and external partners and stakeholders, from artists and participants to promoters and education partners.
• Excellent literacy and numeracy skills, with the ability to work to fixed budgets.
• Strong IT skills, knowledge of MS Office software including Sharepoint, Word and Excel and experience of working with a CRM database.
• Demonstrable experience in a similar role in the arts, ideally in orchestra or concert management, with experience of managing a varied workload and achieving objectives.
• The ability to read music.
• An adaptable working approach, with the ability to self-motivate as well as working as part of a close-knit team.

by 9am, Thursday 22nd October.

Led by Artistic Director Paul McCreesh, our professional musicians are committed to sharing the beauty and emotional power of transformational music, to inspire ever larger audiences. Our youth singing project Gabrieli Roar breaks down barriers between professional and participatory music-making, making great music welcoming and accessible to all.