Futures & Partnerships Coordinator - Part-Time (UCAS)

St Helen and St Katharine; Abingdon; On-site; GBP 14,000 - 21,000; Part time

Job summary

St Helen and St Katharine is seeking an Administrator for the Futures and Partnerships Department. The role supports UCAS cycles, work experience for Year 11 and Sixth Form, and coordination of partnerships including international exchanges.

This part-time post asks for excellent organisational and interpersonal skills, with ability to handle multiple deadlines and confidential information. The role operates term-time plus two weeks during school holidays, 30 hours per week over at least four

Qualifications

• Experience of complex administration or programme coordination in an education setting.
• Experience of careers, higher education guidance, university admissions, work experience, educational visits or partnership programmes would be an advantage.
• If you do not have direct experience you are highly organised and quick to learn, we would be keen to hear from you.
• Excellent interpersonal skills with the ability to build effective relationships with students, parents, staff, employers and external partners; strong administrative and organisational skills; sound judgement; ability to manage multiple deadlines independently.
• The Futures and Partnerships Department comprises the Assistant Head, Futures and Partnerships, the Head of Futures, and the postholder.

Responsibilities

• Support the Assistant Head, Futures and Partnerships in coordinating the higher education programme and annual UCAS cycle.
• Manage UCAS administration, including monitoring student progress, deadlines, references, admissions test arrangements and extenuating circumstances.
• Maintain and administer digital platforms, including UCAS and Unifrog, for students, parents and staff.
• Collate and analyse higher education data and prepare reports for internal and external stakeholders.
• Coordinate support for Oxbridge and specialist applications (Medicine, Dentistry, Veterinary Science and Midwifery).
• Organise higher education events and visits, including information evenings, taster days and UCAS Discovery Days.
• Keep abreast of developments in higher education admissions and application systems.
• Coordinate Year 11 and Sixth Form work experience, ensuring safeguarding and health and safety compliance.
• Advise students and liaise with parents, employers and staff to support work experience placements and career planning.
• Develop and maintain relationships with employers and broaden opportunities for students (e.g., Kate mentoring).
• Organise careers events and maintain records of student careers engagement using Unifrog.
• Promote careers opportunities through school communications and social media.
• Provide administrative support for partnership events; maintain records and evaluation reports.
• Coordinate international exchange programmes, including applications, liaison with partner schools and families, travel documentation, host family checks, DBS administration and safeguarding records.
• Support promotion of partnership activities through internal and external communications.
• Act as first point of contact for the department; respond to enquiries from students, parents, staff and external organisations.
• Maintain accurate departmental records and provide administrative support across Futures and Partnerships.
• Handle confidential student, family and safeguarding information per school policies and data protection requirements.
• Undertake other duties; demonstrate excellent organisational and administrative skills and strong attention to detail.
• Maintain ability to manage multiple priorities and deadlines with accuracy.
• Have strong IT skills, including Microsoft 365, databases and Unifrog.

Job description

St Helen and St Katharine is seeking an Administrator for the Futures and Partnerships Department. The role supports UCAS cycles, work experience for Year 11 and Sixth Form, and coordination of partnerships including international exchanges.

This part-time post asks for excellent organisational and interpersonal skills, with ability to handle multiple deadlines and confidential information. The role operates term-time plus two weeks during school holidays, 30 hours per week over at least four