Funder Operations Administrator

JR United Kingdom; Hounslow; On-site; GBP 32,000 - 40,000; Full time

Job summary

A leading company in workplace technology is seeking a Funder Operations Administrator to join its finance operations team in London. This role involves managing funder communications, ensuring accurate cash flow processes, and supporting the broader finance operation. Ideal candidates will possess experience in finance administration and have a strong attention to detail, coupled with proficiency in Microsoft Office tools.

Benefits

25 days holiday + your birthday off

Company pension & life assurance

Employee assistance programme

Cycle to work scheme & season ticket loan

Healthy office snacks

Employee referral programme

Qualifications

• Experience managing complex transactions.
• Basic understanding of finance operations.
• Comfortable handling multiple funders and documentation.

Responsibilities

• Manage funder email inboxes and unallocated payment tracking.
• Coordinate with internal billing and contracts teams.
• Ensure client gets paid for equipment and services upfront.

Skills

Attention to detail

Finance operations knowledge

Relationship management

Education

Experience in administrative or finance operations support

Tools

Microsoft Office

NetSuite or Vantage Online

Job description

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Funder Operations Administrator, south west london

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Client:

Robert Half

Location:

south west london, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Views:

1

Posted:

06.06.2025

Expiry Date:

21.07.2025

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Job Description:

***Funder Operations Administrator***

Central London

Robert Half is partnering with a company that manages workplace technology solutions for companies based in central London in search for a Funder Operations Administrator to join its dynamic finance operations team.

• 5 Days Office-Based

This is a fantastic opportunity for someone with a strong eye for detail and a background in operational finance administration to play a key role in supporting the accurate allocation of funder payments and maintaining efficient cash flow processes.

Responsibilities:

• Manage and monitor funder email inboxes
• Assist with unallocated payment tracking and follow-up
• Investigate and resolve unallocated cash issues
• Raise invoices and credit memos as required
• Identify recurring issues impacting cash flow
• Apply monthly contract increases using internal systems
• Review and address overdue invoices
• Provide ad hoc finance support as needed

The Funder Operations Involvement:

Final Stage of Sales Cycle

Once the deal is closed by the sales team:

• You receive a sales handover pack, including commercial terms, equipment list, contract duration, and client details.
• You coordinate with the internal billing and contracts team to validate service pricing and ensure the lease documentation aligns with the correct asset and service value.

Funder Engagement & Documentation

• You check which funder is being used (e.g. Close Brothers or Siemens Financial Services).
• You prepare and send documentation to the funder, including:
• Signed customer lease agreement
• Invoice for the total lease value
• Any funder-specific annexes or compliance forms

Approval & Payout

• The funder reviews and approves the paperwork.
• You manage the communication to ensure the company gets paid out for the full equipment value and service upfront (funders pay the company, the client repays the funder over time).
• You track payout status, update internal CRM/systems, and notify Finance that funds have been received.

Relationship Management

• You keep a log of all interactions and note anything specific to that funder’s requirements (e.g. "this funder always requests serial numbers before payout").
• You might meet the funder once a quarter during reviews or commercial check-ins, either virtually or on-site.

Ongoing Admin

If the client upgrades, adds devices, or early-exits the lease, you’re involved in:

• Requesting revised payment schedules from the funder
• Liaising with internal teams to ensure new documents are issued and signed

What We’re Looking For:

• Previous experience in an administrative or finance operations support role
• Comfortable managing complex transactions
• Basic understanding of finance operations
• Experience with NetSuite or Vantage Online (desirable)
• Proficient in Microsoft Office tools

Salary + Benefits:

• 25 days holiday + your birthday off (plus bank holidays)
• Company pension & life assurance
• Employee assistance programme
• Cycle to work scheme & season ticket loan
• Healthy office snacks
• Employee referral programme

Please reach out and apply if this role aligns with you and the next step in your career.