Funder Operations Administrator

JR United Kingdom; Oxford; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading company in Oxford is seeking a Funder Operations Administrator to join their finance operations team. Responsibilities include managing funder payments, supporting financial processes, and engaging with funders for transaction approvals. Candidates should have a background in finance administration and proficiency in Microsoft Office, with experience in tools like NetSuite being a plus. This role offers 25 days of holiday along with additional benefits.

Benefits

25 days holiday + your birthday off

Company pension & life assurance

Employee assistance programme

Cycle to work scheme & season ticket loan

Healthy office snacks

Employee referral programme

Qualifications

• Previous experience in an administrative or finance operations support role.
• Basic understanding of finance operations.
• Comfortable managing complex transactions.

Responsibilities

• Manage and monitor funder email inboxes.
• Assist with unallocated payment tracking and follow-up.
• Investigate and resolve unallocated cash issues.

Skills

Administrative support

Finance operations

Transaction management

Detail-oriented

Education

Experience in administrative or finance operations support

Tools

Microsoft Office

NetSuite

Vantage Online

Job description

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Funder Operations Administrator, oxford district

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Client:

Robert Half

Location:

oxford district, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Views:

1

Posted:

06.06.2025

Expiry Date:

21.07.2025

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Job Description:

***Funder Operations Administrator***

Central London

Robert Half is partnering with a company that manages workplace technology solutions for companies based in central London in search for a Funder Operations Administrator to join its dynamic finance operations team.

• 5 Days Office-Based

This is a fantastic opportunity for someone with a strong eye for detail and a background in operational finance administration to play a key role in supporting the accurate allocation of funder payments and maintaining efficient cash flow processes.

Responsibilities:

• Manage and monitor funder email inboxes
• Assist with unallocated payment tracking and follow-up
• Investigate and resolve unallocated cash issues
• Raise invoices and credit memos as required
• Identify recurring issues impacting cash flow
• Apply monthly contract increases using internal systems
• Review and address overdue invoices
• Provide ad hoc finance support as needed

The Funder Operations Involvement:

Final Stage of Sales Cycle

Once the deal is closed by the sales team:

• You receive a sales handover pack, including commercial terms, equipment list, contract duration, and client details.
• You coordinate with the internal billing and contracts team to validate service pricing and ensure the lease documentation aligns with the correct asset and service value.

Funder Engagement & Documentation

• You check which funder is being used (e.g. Close Brothers or Siemens Financial Services).
• You prepare and send documentation to the funder, including:
• Signed customer lease agreement
• Invoice for the total lease value
• Any funder-specific annexes or compliance forms

Approval & Payout

• The funder reviews and approves the paperwork.
• You manage the communication to ensure the company gets paid out for the full equipment value and service upfront (funders pay the company, the client repays the funder over time).
• You track payout status, update internal CRM/systems, and notify Finance that funds have been received.

Relationship Management

• You keep a log of all interactions and note anything specific to that funder’s requirements (e.g. "this funder always requests serial numbers before payout").
• You might meet the funder once a quarter during reviews or commercial check-ins, either virtually or on-site.

Ongoing Admin

If the client upgrades, adds devices, or early-exits the lease, you’re involved in:

• Requesting revised payment schedules from the funder
• Liaising with internal teams to ensure new documents are issued and signed

What We’re Looking For:

• Previous experience in an administrative or finance operations support role
• Comfortable managing complex transactions
• Basic understanding of finance operations
• Experience with NetSuite or Vantage Online (desirable)
• Proficient in Microsoft Office tools

Salary + Benefits:

• 25 days holiday + your birthday off (plus bank holidays)
• Company pension & life assurance
• Employee assistance programme
• Cycle to work scheme & season ticket loan
• Healthy office snacks
• Employee referral programme

Please reach out and apply if this role aligns with you and the next step in your career.