Full-time Administrative Assistant

St Teresa's; Tollesbury; Remote; GBP 19,000 - 21,000; Full time

Job summary

Tollesbury School is seeking an organised, friendly and professional Office Administrator to join our busy School Office. The successful candidate will have strong literacy and numeracy, good computer skills (SIMS desirable) and the ability to handle confidential information with discretion.

You will work Monday to Thursday, 8:30 am – 4:30 pm, Friday 9:00 am – 4:00 pm, in Tollesbury, Maldon. Duties include financial administration, reception duties, diary management, liaising with staff and

Qualifications

• Good literacy and numeracy
• Strong computer skills; SIMS desirable
• Able to maintain confidentiality at all times
• Interact with adults and children in a calm and respectful manner
• Team player with sense of humour
• Flexible approach; use own initiative
• Able to multi-task and work calmly and accurately under pressure
• Good time management; prioritise workload

Responsibilities

• Following Local Authority guidance for attendance
• Finance: collect, record and issue receipts for monies (trips/clubs)
• Preparing monies for banking
• Assisting with financial administration (checking orders)
• Carrying out financial administration in line with LA/school policies
• General office duties (word processing, filing, reprographics, diary, post)
• Day-to-day running of school communication system
• Liaising with external providers and agencies
• Booking venues/coaches for enrichment activities; liaising with staff
• Managing the school asset register
• Ensuring school security arrangements are followed
• First aid
• Maintaining the school website

Skills

Literacy skills

Numeracy skills

Computer skills

SIMS desirable

Confidentiality

Interacting with adults and children

Team player

Initiative

Multi-tasking

Time management

Tools

SIMS

Job description

Job Ref No. ECC2630-91S Position Type: Administration Pay Range: Scale 3 point 6

Position Start Date: 04/01/2027 Contract Type: Full-time Contract Term: Permanent

Application Close: 13/11/2026 Midday Date of Interviews: 18th November 2026 Shortlisting Starts: 13/11/2026

Monday - Thursday 8.30am - 4.30pm Friday 9am - 4.30pm

Tollesbury is a friendly, village school that has strong links with the local community. We are seeking to appoint an organised, friendly, reliable and professional person with excellent administrative and interpersonal skills to work in our busy School Office.

We are looking for a candidate who:

• has good literacy and numeracy skills
• has good computer skills (a knowledge of SIMS would be desirable)
• can maintain confidentiality at all times
• interact with adults and children in a calm and respectful manner
• is a team player with a sense of humour
• has a flexible approach to daily tasks and is able to use their own initiative
• can multi-task and work calmly and accurately under pressure
• has good time management and can prioritise workload

Some duties will include:

• following the Local Authority guidance for attendance
• finance - collect, record and issue receipts for other monies as required, including trips and clubs
• preparing monies for banking
• assisting with financial administration such as checking orders
• carrying out all financial administration in accordance with LA and school financial regulations and policies
• general everyday office duties e.g. word processing, filing, reprographic work, school diary, post, clerical support, preparation and maintenance of pupil school records
• being responsible for the day to day running of the school communication system
• liaising with outsider providers and external agencies
• booking venues and coaches for school enrichment activities and liaising with staff
• managing the school's asset register
• ensuring school security arrangements are always complied with
• first aid
• maintaining the school website

Tollesbury School takes seriously its responsibility to protect and safeguard the welfare of children and young people in its care and expects all staff and volunteers to share this commitment. "The welfare of the child is paramount" (Children Act 1989). Successful candidates will be subject to Disclosure and Barring Service (DBS) checks.

Visits to the school are warmly welcomed. To arrange an appointment to come and have a look around, please contact the school office.

All appointments are subject to safer recruitment requirements to ensure the safeguarding of children and young people. All positions will involve appropriate checks and clearances.

Kate Garnett
East Street
Tollesbury, Maldon
Essex, CM9 8QE Telephone: [phone]
Email: [e-mail]

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