FTC Accounts Administrator

OXTS; Bicester; On-site; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Discretionary profit share bonus

27 days annual leave plus bank holiday

5% employee and 5% employer pension

Group Income Protection Insurance

Private Medical Insurance

Death In Service Scheme

Electric Vehicle Scheme

Smart casual dress code

Job summary

OXTS is seeking an Accounts Administrator to support the Finance Manager in Bicester. The role involves preparing paperwork for transactions via Sage and other software, managing the department email inbox, and maintaining electronic records with strict confidentiality.

The post sits in the Finance department in Bicester, United Kingdom, with responsibilities spanning cashbook, sales ledger, purchase ledger, and payment runs. A strong emphasis on accuracy and confidentiality is essential.

Qualifications

• 5 years minimum transactional processing accounting experience across all ledgers.
• Desirable involvement in implementing a new accounting system.
• Use of Dynamics 365 Business Central would be advantageous.

Responsibilities

• Accurately record all bank and cash transactions and perform reconciliations.
• Raise customer statements and assist with credit control on outstanding debtors.
• Process supplier invoices, input purchase orders, and manage supplier payments.
• Maintain electronic records and ensure confidential handling of information.
• Ensure that there are work instructions for all finance department tasks and proper file access controls.

Skills

Transactional accounting

Ledgers experience

Confidentiality/compliance

Tools

Dynamics 365 Business Central

Job description

Description

Working for the Finance Manager, the main tasks include preparing paperwork for processing transactions using Sage accounts and other commercial software; responsible for and answering the department email inbox; maintaining various electronic records; electronic filing of all documents and any other duties as required. The Accounts Administrator has an important responsibility to preserve the confidentiality of company related information that they may come across.

Department: Finance

Location: Bicester, United Kingdom

Key Responsibilities

Cashbook

• Accurately record all bank and cash transactions
• Perform bank and other reconciliations
• Foreign currency revaluations
• Responsible for petty cash and foreign currency
• Month end ledger work reconciliations

Sales Ledger & Credit Control

• Monitor sales invoices produced by Export Team
• Raise customer statements
• Assist with credit control on outstanding debtors
• Month end ledger work reconciliations

Purchase Ledger

• Collate and check supplier invoices, despatch notes and other documents ready for input
• Raise purchase orders
• Process supplier invoices and credit notes in finance system
• Scan supplier invoices and credit notes into finance system and server folder
• Analysis of staff expenses
• Analysis of corporate card expenses
• Month end ledger work reconciliations

Payment Runs and Creditor Reviews

• Prepare and process supplier payments as per financial policies
• Month end ledger work reconciliations

Other

• Ensure that there are work instructions for all finance department tasks
• Ensure that all documents are filed appropriately within the company network, protected by file access permissions
• Undertake training as required

Confidentiality

The Accounts Assistant will come across a wide variety of information relating to the company that must be kept confidential. This information may, for example, relate to financial transactions, legal processes, payroll and other employee-related information and other information for which we have a legal, moral or commercial duty to preserve confidentiality. To protect confidentiality the following practical steps should be followed:

• Ensure that confidential information is not disclosed inappropriately, seeking advice from your manager if you are unsure what may be disclosed and to whom
• Ensure that confidential information is held in the correct part of the network, appropriately protected by file access permissions
• Ensure that passwords are secure and not shared
• Lock your PC screen or log off when you are away from your desk
• Dispose of confidential material by shredding it
• Inform the Finance Manager if you believe that our arrangements for protecting confidentiality are not adequate

Skills, Knowledge and Expertise

• 5 years minimum transactional processing accounting experience across all ledgers
• Desirable would be if they had any involvement in implementing a new accounting system
• Use of Dynamics 365 Business Central would be advantageous

Benefits

• Discretionary annual profit share bonus
• 27 days annual leave plus bank holidays
• 5% employee and 5% employer contributions through our salary sacrifice workplace pension scheme
• Group Income Protection Insurance Scheme
• Private Medical Insurance
• Death In Service Scheme
• Electric Vehicle Scheme
• Smart casual dress code