Front Office Receptionist

JR United Kingdom; Newcastle upon Tyne; On-site; GBP 20,000 - 30,000; Full time

Job summary

A leading company based in the UK is seeking a Concierge to enhance the workplace experience through personalized service to team members and visitors. This role includes managing a variety of responsibilities, from travel arrangements to event coordination, ensuring top-notch customer satisfaction in a professional environment.

Qualifications

• Demonstrates excellent customer service and a friendly demeanor.
• Leadership training experience in hospitality or related fields.
• Ability to manage service requests efficiently and effectively.

Responsibilities

• Provides personal services such as travel arrangements and reception services.
• Conducts training on customer service and attention to detail.
• Maintains records of service requests and performance compliance.

Skills

Customer Service

Leadership

Communication

Problem Solving

Job description

Job Summary

The Concierge acts as the heart of the workplace, providing personalized service to team members and visitors alike. The individual in this role creates a positive, service-oriented environment, acting as the first point of engagement with visitors and team members. The Concierge provides day-to-day oversight and direction for the Client, guiding task priorities to align with Host strategy and customer priorities.

Essential Roles and Responsibilities

1. Provides personal services to employees and guests such as transportation & travel arrangements, office wayfinding, lobby appearance management, visitor volume tracking & reporting, reception services, visitor refreshments, storytelling & campus tours, meal & activity reservations, guest administrative support (preparation of meeting materials, shipping, laundry & dry cleaning services, gift & package orders, and other services as needed).
2. Demonstrates leadership and customer service by providing a warm, friendly, and professional greeting to all. Develops training and development sessions on topics such as customer service, handling difficult situations, and attention to detail.
3. Conducts business in a professional, friendly, and proficient manner. Confirms details for special events such as charity events, pop-up stores, and special services with building owners and representatives.
4. Maintains records and logs of service requests and their completion status.
5. Evaluates concierge responses to ensure compliance with all company policies and procedures.
6. Ensures customers receive service excellence and are satisfied with the concierge team's performance.
7. Develops a file of services including transportation resources, accommodations, referrals, and local businesses and organizations.
8. Serves as the point-of-contact for the facilities team as a representative of the Concierge team.
9. Follows security and emergency procedures as defined for the property. Responds calmly and efficiently to emergency situations, summons appropriate assistance, and makes necessary notifications.