Front-Office Executive Assistant – Commodities Desk (AI Tools)

Public Sector; City Of London; On-site; GBP 53,000 - 55,000; Full time

Job summary

Public Sector in London is seeking an Executive Assistant to provide high-quality administrative and operational support to a fast-paced Commodities business, supporting senior stakeholders across the Metals and Energy desks.

This is a high-pressure front-office environment that requires excellent organisation, resilience and the ability to manage multiple priorities while working closely with senior stakeholders.

Qualifications

• Previous experience as an EA/PA/Desk Assistant/Team Assistant or similar
• Experience working in a fast-paced, high-pressure environment within banking, financial services, commodities or professional services
• Proven experience supporting senior stakeholders at Senior Manager, Director or equivalent level
• Strong hands-on experience using AI tools such as Microsoft Copilot, ChatGPT, Claude, Gemini or similar
• Interest in AI and proactive approach to adopting new technology to improve efficiency
• Proven meeting minute-taking experience
• Proven experience maintaining RAID logs
• Excellent stakeholder management and communication skills

Responsibilities

• Provide proactive administrative and operational support to the Commodities team
• Support day-to-day EA/PA and desk support to senior stakeholders
• Manage complex diaries, appointments and meeting logistics
• Coordinate internal and external meetings, workshops, training sessions, conference calls and team events
• Take accurate meeting minutes and ensure key actions are captured and followed up
• Maintain and update RAID logs with risks, actions, issues and dependencies
• Arrange travel, accommodation and transport and prepare detailed itineraries
• Process travel, entertainment and other business expenses accurately and promptly
• Support purchase order requests, invoice processing and procurement administration
• Liaise with internal teams and external contacts on behalf of senior stakeholders
• Coordinate visitors and support wider office-based team activity
• Assist with onboarding for new joiners including access and equipment
• Support wider team administration including couriers, supplies, desk moves
• Use Microsoft 365 and AI-enabled productivity tools to improve efficiency
• Identify opportunities to improve processes and adopt new technology

Skills

EA experience

Stakeholder management

Diary management

Meeting minutes

High-pressure environment

Organisational skills

Tools

Microsoft Copilot

ChatGPT

Claude

Gemini

Job description

Public Sector in London is seeking an Executive Assistant to provide high-quality administrative and operational support to a fast-paced Commodities business, supporting senior stakeholders across the Metals and Energy desks.

This is a high-pressure front-office environment that requires excellent organisation, resilience and the ability to manage multiple priorities while working closely with senior stakeholders.