Front Desk & Administration Coordinator

Thomas Ashton School; Greater London; On-site; GBP 21,000 - 26,000; Full time

Job summary

Thomas Ashton School is seeking a proactive receptionist/administrative assistant to manage front-of-house operations on site. You will greet visitors, handle enquiries, and ensure safeguarding and health and safety procedures are followed.

You will support clerical tasks, manage communications, and coordinate refreshments for meetings and training while maintaining relationships with staff, governors, parents and pupils.

Responsibilities

• Welcome visitors and ensure health and safety and safeguarding procedures are followed, including signing in/out and issuing badges/passes.
• Undertake reception duties, answer routine telephone and face-to-face enquiries, take messages and forward to the relevant person.
• Perform front-of-house duties, ensure meeting rooms are ready and refreshments provided for meetings and training.
• Respond to queries from pupils, parent/carers, staff and external organisations, and forward unresolved messages to the appropriate person.
• Perform word processing for letters, reports and other ICT tasks including databases, spreadsheets and presentations.
• Keep parents and visitors noticeboard up to date with event/training information.
• Open and distribute internal post and post external mail at the end of the school day.
• Provide and organise general clerical support as needed (photocopying, filing, emailing, forms, mail, correspondence).
• Develop and maintain good working relationships with governors, teachers, support staff, parents and the young people.

Job description

Thomas Ashton School is seeking a proactive receptionist/administrative assistant to manage front-of-house operations on site. You will greet visitors, handle enquiries, and ensure safeguarding and health and safety procedures are followed.

You will support clerical tasks, manage communications, and coordinate refreshments for meetings and training while maintaining relationships with staff, governors, parents and pupils.