Freight Administrator

Arne Clo Ltd; Warrington; On-site; GBP 22,000 - 32,000; Full time

Benefits offered by this job

32 days holiday (incl. bank holidays)

Birthday off

Private healthcare

Staff discount

Bonus schemes

Health cash plan

Cycle to work

Job summary

ARNE is seeking a Freight Administrator to join our expanding team in the UK. You will manage shipment tracking, data accuracy, and weekly and monthly reporting to support stock availability and delivery timelines.

Responsibilities include coordinating with suppliers, forwarders, and the merchandising team to ensure timely deliveries, accurate cost tracking, and clear documentation. Strong Excel skills and attention to detail are essential.

Qualifications

• Experience in freight/shipping or logistics is required.
• Excellent Excel skills and ability to handle large data sets with accuracy.
• Strong communication and organisational abilities are essential.

Responsibilities

• Maintain shipment tracking and stock availability information with suppliers and forwarders.
• Update and reconcile packing lists, purchase orders, and delivery schedules.
• Prepare monthly/quarterly freight reports and OTIF reviews for stakeholders.
• Support cost tracking and resolve discrepancies in forwarder and supplier charges.
• Coordinate with Retail and Ecommerce teams to ensure smooth stock flow and website readiness.

Skills

Excel skills

Attention to detail

Organisational skills

Multitasking

Communication skills

Written English

Problem solving

Tools

Excel

Job description

ARNE is a UK-based apparel and footwear brand based in Birchwood Park, near Warrington. We design and develop all our products in the UK, working with trusted manufacturing partners across both the near and far east.

All our products are available directly to customers through ARNEclo.com, offering a seamless online shopping experience. We’re also proud to be stocked in Selfridges, both in-store and online, and we’ve recently opened our first permanent retail store at Liverpool ONE – a huge milestone for the brand.

Looking ahead, we have ambitious goals for the next decade, and the team firmly believes they’re all achievable. From launching new product categories and expanding internationally to investing in paid media, CRM, and growing our retail presence — the next chapter for ARNE is shaping up to be an exciting one. And this is only the beginning!

We’ve come a long way from starting out in Mum’s bungalow back in 2018 to our all-new, fully bespoke HQ. This space will be our home for at least the next 5–10 years, and while it’s not quite our style to shout too loudly, it’s here that we plan to reach our goals, take ARNE global, and further establish ourselves as a truly iconic UK brand.

As our teams continue to grow, we are now looking for a Freight Administrator to join the team. You willbe responsible forkeeping a constant communication stream between ARNE, suppliers and forwarders ensuring key data is communicated promptly improving stock availability.

Your day-to-day role and responsibilities include:

• Update shipment tracking sheet as soon as information is presented by suppliers or forwarders including internal data such as
• Updating back to stock sign ups
• Updating availability and weeks cover from Merchandising team information
• Cross referencing supplier packing lists versus expected shipment volume and Merchandising purchase order volume and highlighting and discrepancies out of tolerance
• Use initiative to aim to combine shipments across multiple suppliers where applicable to save on costs when sending shipment data to forwarders
• Communicate with ARNE/THG staff to gather information on timed deliveries and presentation, help to present information to prepare monthly and quarterly feedback reports to THG
• Updating forwarder performance analysis tracker and present weekly OTIF reviews to all freight forwarders, including comparing initial quote data vs actualised arrival data
• Maintain a shared incident log, ensuring all incidents are accurately reported and escalated as required.

Support theFreight Co-ordinatorwith:

• Comparing forwarder/airline confirmed volumes versus supplier forecasts and highlightingadditionalcharges occurred due to out of tolerance forecasts
• Creating line level data for all THG shipments, taking data from supplier packing lists and highlighting any admin errors causing supplier chargebacks
• Updating shipment cost tracker,raisingand challenging any discrepancies from both forwarders and suppliers
• Communicate with suppliers on packing list formats and improvements to ease administrative errors causing discrepancies at THG
• Correspond with forwarders ensuring clear delivery deadlines are communicated for both drop stock and urgent restocks
• Communicate with ARNE QC manager and Production and Sourcing Assistant to ensure goods requiring internal QC checking preparing to leave suppliers are highlighted to suppliers and forwarders to guarantee stock reaches website quicker
• Gather information across all aspects of the Freight department to ensureaccuratereporting to the wider business
• Updating the shared Inbound Delivery Schedule file with THG to ensure full communication streams of inbound and outbound shipments
• Aid in creating and share product information with the Ecommerce team, ensuring all new and restocked lines have up to date MID and HS codes

Retailfocused responsibilities:

• Updating retail tracking sheet
• Exporting Stocky data to upload to both tracking sheet, financedepartmentand THG line level entries
• Support in B2B communications between THG and external partners including booking shipments with agreed notice period whilst reviewingpreviousretail delivery shipments and gather data to ensure the mostcost effectivetransit plan
• Assistin booking and finding the bestcost effectivemeasures of transporting ARNE stock and AQHOC requests for pop ups & future retail stores.
• Previousexperience working within the freight,shippingorlogisticsindustry.
• Experience handling and reviewing commercial invoices and packing lists.
• Experience working with large volumes of data and documentation.
• Strong Excel skills (average to advanced level).
• Excellent written English and communication skills.
• Strong attention to detail with the ability toidentifyerrors and discrepancies in large datasets and documents.
• Ability to manage andprioritisemultiple tasks in a fast-paced environment.
• Strongorganisationaland administrative skills.
• Ability to work accurately under pressure and meet deadlines.
• Good problem-solving skills and a proactive approach to resolving issues.
• Ability to build effective working relationships with suppliers and internal stakeholders.
• Ability to speak the language of suppliers is desirable but not essential.

• We are proud to be recognised as a Medium sized Sunday Times Best Place to Work two years in a row!
• 32 Days Holiday (including Bank Holidays) + your Birthday off
• Holidays increasing up to 36 days with service
• Option to buy / sell holidays
• Generous staff discount
• Annual and quarterly bonus schemes based on company performance
• Private Healthcare including Dental & Optical Plans after probation
• Health Cash Plan from day one
• Life assurance paying 5x annual salary from day one
• Discounted marketplace with money off/cash back from 100’s of places
• Employee Assistance Programme
• Cycle to Work Scheme
• Tech Scheme

ARNE are an equal opportunities employer. We believe that diverse people bring different skills and are committed to ensuring our business support the needs of potential colleagues from Ethnic Minority backgrounds and colleagues who may be disabled or neurodiverse. We are committed creating a great place to work through diversity and inclusivity and we strongly encourage applications from candidates from all backgrounds to join our growing team.