Founder's Right-Hand Executive Assistant (Hybrid)

Octopus Legacy Limited; Greater London; Hybrid; GBP 40,000 - 60,000; Full time

Benefits offered by this job

Flexible working (3 days in office)

Flexible holiday and birthday day off

Work from anywhere up to 4 weeks/year

Vitality Health & Life Insurance

Enhanced parental leave

Free Will & LPAs discounts

Cycle to Work Scheme

Octopus Giving match donations

Octopus Springboard

Dog-friendly office

Snacks and wellness

Job summary

Octopus Legacy Limited is seeking a sharp Executive Assistant to work closely with the Founder. This role goes beyond diary and travel management, acting as the right hand to prioritise work that moves the business forward.

You'll manage the inbox end-to-end, draft in Sam's voice, guard time, and support on partner, investor and board activity. Flexible, hybrid London work with exposure to a scaling tech business.

Qualifications

• 2+ years in a PA or EA role, ideally supporting a founder or senior leader in a fast-moving environment.
• Commercially minded: understands how the business makes money and drives growth.
• Strong writing style that matches the leader's voice.
• Ruthless prioritisation: protects time and says no when needed.
• Proactive and two steps ahead, able to close loops without chasing.
• Discretion with confidential documents, payroll and personal data.
• Adaptable to changing plans and able to roll up sleeves.
• Team player who builds relationships across the business.

Responsibilities

• Inbox ownership and ghostwriting: triage, action, delegate, and draft in Sam's voice.
• Draft emails, investor updates, partner follow-ups, and LinkedIn posts.
• Prepare memos and briefing documents to start from 80%.
• Know when to reply, flag, or hold on behalf of Sam.
• Calendar management: protect focus time and prioritise meetings.
• Provide a live view of Sam's plate and chase progress.
• Prepare for key meetings with context on commercial relevance and outcomes.
• Make quick, reasoned calls when priorities shift.
• Understand our business model, metrics, and quarterly goals.
• Support partner, investor and board activity: scheduling, packs, tracking actions.
• Track follow-ups and manage budgets for events and office spend.
• Assist with payroll, invoices and expenses accurately and on time.
• Organise all-hands, team events and offsites within budget.
• Keep the office running smoothly and help shape a collaborative culture.
• Jump into ad hoc tasks and special projects as needed.

Skills

Executive support

Diary management

Written communication

Prioritisation

Calm under pressure

Discretion

Team collaboration

Stakeholder management

Job description

Octopus Legacy Limited is seeking a sharp Executive Assistant to work closely with the Founder. This role goes beyond diary and travel management, acting as the right hand to prioritise work that moves the business forward.

You'll manage the inbox end-to-end, draft in Sam's voice, guard time, and support on partner, investor and board activity. Flexible, hybrid London work with exposure to a scaling tech business.