Foundation Operations & Administration Manager

Apex Group; Greater London; On-site; GBP 63,000 - 77,000; Full time

Job summary

Apex Group Foundation is building a world-class philanthropic platform in London. The Foundation Operations & Administration Manager will lead day-to-day administration, diary management, governance, records, reporting and processes to support growth and impact.

You will also drive donor engagement, fundraising campaigns and the flagship London Gala, while building a donor management system and ensuring strong internal and external stakeholder alignment.

Qualifications

• Knowledge/interest in Social Impact: donor engagement, partnerships, or related roles.
• Strong organisational and administrative skills for foundation operations and governance.
• Experience with CRM/databases and reporting processes.

Responsibilities

• Lead day-to-day administration of the Foundation, including diary management, governance, records and reporting.
• Plan, deliver and grow the London Gala, including attendee management and sponsorship admin.
• Build and maintain donor management data, relationships and communications.

Skills

Relationship building

Administration

Fundraising

Stakeholder management

Tools

CRM systems

Job description

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.For our business, for clients, and for youFoundation Operations & Administration ManagerReporting Line: Exec Chair – Apex Foundation & Wealth.Location: LondonSalary: up to £70,000 + Discretionary driven bonus based on Foundation and wider company objectivesThe Opportunity and Strategic ImpactWe are looking for an experienced, relationship-driven person with high energy to shape something new and meaningful. This is not a standard corporate job; it is an evolving canvas to help build a world-class philanthropic platform from the ground up. At this early stage of its development, the Foundation offers a hands-on and entrepreneurial environment. The successful candidate will be equally comfortable supporting operational priorities (day-to-day administration) while helping shape longer-term strategic objectives.As the Foundation Operations & Administration Manager, you will play a central role in supporting the growth of the Apex Foundation. While donor engagement and fundraising activity form an important part of the role, you will also be responsible for building and maintaining the inter-company operational and administrative foundations that enable the charity to scale effectively and deliver lasting impact.The Apex Foundation is a charity that has been set up to support charitable initiatives and projects that make a real difference. As Apex continues to grow globally, we are investing meaningfully in the Foundation, building it into a long-term, sustainable cause for social impact in three key areas:The preservation, conservation and protection of the environmentWomen's empowerment and economic independenceEducation and social mobilityThis role is central to the next chapter. By strengthening and facilitating the administration and operational processes, coordinating key initiatives, supporting donor relationships and helping grow Foundation income, you will play a key part in turning that ambition into reality and shaping how Apex contributes to the communities it works in.This is a rare opportunity to help build a Foundation from the ground up, with the resources and reach of a large global business behind you. If you want your work to combine meaningful social impact, administration and operational support and internal/external relationship management we would love to hear from you.ResponsibilitiesIn this varied and fast-paced role, you will lead and coordinate a blend of Foundation operations, administration, stakeholder engagement, fundraising activity and events that help maximise the Foundation's impact.Foundation Operations & Administration: Lead the day-to-day administration of the Foundation, ensuring that diary management (all foundation activities and personal), governance, records, reporting, communications and operational processes are maintained to a consistently high standard.Delivering our Flagship London Gala: Support the Chair in planning, delivering and growing our annual gala dinner, including event coordination, attendee management, sponsorship administration and post-event follow-up activities.Build the Relationship Engine: Map and consolidate information on past contributors, table buyers and warm leads into a clear, well-organised donor management system. Ensure stakeholder information, communications and relationship activity are accurately maintained and easily accessible.Championing the Foundation: Act as a visible advocate for the Foundation's mission internally to build engagement and alignment with leadership's vision, and externally to help raise awareness of the Foundation and its work.Drive Revenue & Fundraising Support: Support initiatives to increase Foundation revenue and donor participation. Work closely with the Executive Chair to help coordinate donor engagement activities, sponsorship opportunities and fundraising campaigns.Capture Every Opportunity: Build and maintain the administrative backbone of the Foundation so that donor relationships, sponsorships, fundraising activities, projects and key actions are effectively managed and followed through.Reporting & Coordination: Prepare updates, presentations and reports for leadership while tracking Foundation activities, actions and outcomes to ensure priorities remain on schedule.Experience & SkillsWe believe the right person for this role will be driven by purpose, highly organised and skilled at building lasting relationships while helping create the structure and processes needed for a growing Foundation.For this role, we are looking for a person who brings:Some knowledge and interest in Social Impact : Perhaps a background in corporate fundraising, donor engagement, business development, partnership management, or stakeholder relationship roles.Administration & Operational Excellence: Strong organisational and administrative skills, with experience managing multiple activities, stakeholders and activities relating to the foundation and chair simultaneously. Prior involvement within a CSR team would be valuable.Organised and Tech Savvy: Experience working with CRM systems, databases or tracking tools, with the ability to build and maintain effective administrative processes and reporting.Strong Relationship Building: A confident, clear communicator able to work directly with external corporate donors, VIPs and senior internal and external executives.Attention to Detail: A structured and proactive approach with a focus on follow-through, accountability and maintaining accurate information and records.Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.