Foundation Operations & Admin Coordinator

Doncaster Council; Doncaster; On-site; GBP 21,000 - 27,000; Full time

Benefits offered by this job

Contributory Pension

Free onsite parking

Free onsite gym

Job summary

The Carr Fenton Foundation is seeking a Foundation Administrator to support operational, administrative and business activities. The role covers front‑of‑house functions, coordination of diaries and meetings, and preparation of documents and reports using Office software.

You will work with the Executive Team and other staff to maintain efficient administrative systems, ensure secure handling of correspondence, and assist with events and procurement processes as required.

Qualifications

• Proven experience in a busy administrative or office environment providing high‑quality administrative support to multiple teams.
• Experience delivering good customer service in a front‑facing role.
• Experience coordinating meetings, diaries and administrative processes and producing accurate written records, including notes or minutes.
• Excellent organisational, planning and prioritisation skills with the ability to manage multiple tasks and deadlines.
• Strong interpersonal and communication skills, both written and verbal.

Responsibilities

• Provide a proactive, high-quality administrative service within a busy, fast‑paced environment.
• Support the Executive Team with day‑to‑day business operations, including correspondence, document preparation and coordination of activity.
• Create, format and maintain documents, reports and presentations using Microsoft Office and associated systems.
• Coordinate diaries and meeting logistics for executive and foundation-wide operational meetings.
• Provide administrative support for foundation-wide meetings, including agenda preparation, minute‑taking and action tracking.
• Process incoming and outgoing correspondence, post and communications efficiently and confidentially.
• Support planning and organisation of Foundation meetings, events and corporate activity.
• Work with the Foundation Reception Services Assistant to deliver a professional front‑of‑house service.
• Provide reception cover as required and ensure continuity of service.
• Maintain visitor, contractor and delivery records and the Foundation’s Visitor Management System.
• Raise requisitions, process orders and coordinate procurement through financial ordering systems.
• Maintain accurate administrative records and filing systems in line with data protection requirements.

Skills

Administrative experience

Front-of-house support

Diary management

Customer service

Education

GCSE English & Maths

Tools

Microsoft Office

Visitor Management System

Job description

The Carr Fenton Foundation is seeking a Foundation Administrator to support operational, administrative and business activities. The role covers front‑of‑house functions, coordination of diaries and meetings, and preparation of documents and reports using Office software.

You will work with the Executive Team and other staff to maintain efficient administrative systems, ensure secure handling of correspondence, and assist with events and procurement processes as required.