Forensic Administrator

Transformation Unit; Oxford; Hybrid; GBP 28,000 - 31,000; Part time

Benefits offered by this job

27 days annual leave plus bank hols (r

NHS Discount

Lease car scheme

Cycle to work

Employee Assistance Programme

Mental Health First Aiders

Staff accommodation

Equality, Diversity & Inclusion groups

Job summary

Oxford Health NHS Foundation Trust is seeking a capable Forensic Administrator (Band 4) to join the admin team at Oxford Clinic, Littlemore Mental Health Centre, Oxford. The role offers 18.75 hours per week, Mon–Wed, with a hybrid pattern (2 days in the office, 3 from home) and duties spanning diary management, minute taking, and documentation support.

You will support the Bed Manager and senior team, manage communications, and help run an efficient, compassionate service within a trusted NHS

Qualifications

• Educated to A-levels or equivalent qualification, or significant relevant experience in a relevant field.
• Formal Secretarial Training (eg RSA) or other business administration qualification.
• Experience of working in an administrative role with minute taking and diary management.

Responsibilities

• Provide direct administrative support to Bed Manager and senior MDT members.
• Maintain Microsoft Office documents, manage diaries and minutes with accuracy.
• Work in a hybrid pattern across office and home to ensure coverage.
• Communicate professionally with staff at all levels and handle enquiries compassionately.

Skills

Administrative experience

Good written/verbal skills

Minuting experience

Word processing

Data handling

GDPR knowledge

Team working

Education

A-levels or equivalent

Secretarial / admin qualification

Tools

Microsoft Office

Outlook

Word

Excel

Teams

Job description

Main area Administration & Clerical Grade Band 4 Contract Permanent: Part time Hours Part time - 18.75 hours per week (Over 3 days Monday - Wednesday) Job ref 267-FS7999926-3B

Employer Oxford Health NHS Foundation Trust Employer type NHS Site Littlemore Mental Health Centre Town Oxford Salary £28,392 - £31,157 per annum | pro rata Salary period Yearly Closing 18/11/2026 23:59

Forensic Administrator

Band 4

Oxford Health NHS Foundation Trust has been rated as Good by the Care Quality Commission (CQC).

We are a responsive and innovative Foundation Trust that places our values of Caring, Safe and Excellent at the heart of everything we do. We take great pride in our staff and believe that investing in you is key to us achieving our vision of outstanding care delivered by outstanding people.

We work with a wide range of partner organisations to deliver care and support to people in their own homes and from a number of hospitals and community bases. We focus on delivering care as close to home as possible for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset.

We actively support anti-racism, equality, diversity, and inclusion so, if you’re excited about this job opportunity and you meet our Trust values, but feel unsure about applying, then please get in touch and we will be happy to have a conversation with you.

We are also committed to increasing diversity in the workforce, that is why we actively encourage applications from those groups of people who are currently under-represented, which include amongst others: people with disabilities; men from all socio-economic backgrounds; people from diverse ethnic backgrounds; and people from the LGBTQIA+ community.

Good luck and we hope to hear from you.

Job overview

Are you an admin looking for a new challenge in mental health? Or looking for a change of pace in your work?

We are looking for an excellent administrator to join ouradmin team at Oxford Clinic, Littlemore Mental Health Centre in Oxford. You will work with Bed Manager and senior members of the multidisciplinary team to provide direct administrative support. We are looking for an enthusiastic, flexible, empathetic and self-motivated individual to work within our team.

Please note this role is part-time working 18.75 hours per week Monday - Wednesday.

Main duties of the job

You will need to have proven administrative experience with a good eye for detail, excellent communication, administrative and organisational / prioritisation skills, knowledge of Microsoft Office, Word, Excel, managing Outlook diaries, and minute taking and will be able to liaise with employees at all levels. They will also have the skills to handle all contacts confidently with compassion, patience and professionalism.

This will suit someone who enjoys being busy, where they would be able to work as a part of a team, as well as using their own initiative. This is an important role which helps run an efficient service but is also an extremely rewarding one.

We are recruiting for a part-time position of 18.75 hours per week, to be worked flexibly across Monday to Wednesday. Working patterns will be agreed with the successful candidate, ensuring coverage across the working week. This is a hybrid role: 2 days based at the office, 3 from home.

Working for our organisation

Oxford Health NHS Foundation Trust provides physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset.

Our services are delivered at community bases, hospitals, clinics and people’s homes, delivering care as close to home as possible

Our vision is that no matter who you are or where you are, you will tell us that you receive:“Outstanding care delivered by an outstanding team”

Our values are:“Caring, safe and excellent”

At Oxford Health we offer a wide range of benefits designed to support your career and wellbeing. These include:

• Excellent opportunities for career progression
• Access to tailored individual and Trust wide learning and development
• 27 days annual leave, plus bank holidays, rising to 33 days with continuous service
• NHS Discount across a wide range of shops, restaurants and retailers
• Lease car scheme
• Cycle to work scheme
• Employee Assistance Programme
• Mental Health First Aiders
• Staff accommodation (please note waiting lists may apply)
• Staff networking and support groups hosted by our Equality, Diversity & Inclusion team

Detailed job description and main responsibilities

We will offer the successful candidate a supportive team, with regular supervision meetings, opportunities for continued professional development and a friendly and sometimes challenging working environment.

We are looking for an individual with

• Experience of working within an administrative role
• Good written and verbal skills
• Experience of servicing meetings including minute taking.
• Word processing experience with audio and copy typing
• The ability to work under pressure
• Ability to prioritise own workload
• An understanding of GDPR and the Data Protection Act
• A commitment to safeguarding and promoting the welfare of children, young people and vulnerable adults.
• Knowledge of Microsoft Office packages including Microsoft Teams

We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the “supporting statement” element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notesattached to this role to help you tailor your application.

The essential and desirable criteria will be used to shortlist for interview, and you should ensure that you refer to these within your application to increase your chances of being selected for interview.

We are aware that some candidates may choose to use AI tools to support their application. We kindly remind applicants that submissions should remain an honest and accurate representation of their experience and must take care to ensure the use of AI tools does not generate an application that does not accurately reflect their knowledge, skills and values.

Person specification

Qualifications – Academic/Skills/Professional

• Educated to A-levels or equivalent qualification, or significant relevant experience in a relevant field
• Formal Secretarial Training (eg RSA) or other business administration qualification

Knowledge Requirement

• Good written and verbal skills
• Working knowledge of the internet
• Knowledge of Microsoft Office Packages including Outlook and Calendar
• Some knowledge of Criminal Justice System and Mentally Disordered Offenders

Experience

• Experience of working in an administrative role
• Previous experience within an NHS/healthcare setting
• Word processing experience with both audio and copy typing
• Experience of servicing meetings including minute taking
• Ability to work alone and as part of team
• experience in working with data
• experience in working with deadlinesPrevious experience working in a mental health setting

Personal Qualities

• Good organisational skills and the ability to work under pressure
• Ability to liaise with all professions and clients in a confident, helpful and effective manner
• Ability to prioritise own workload
• Able to work under pressure
• Commitment to safeguarding and promoting the welfare of children, young people and vulnerable adults.
• Understanding of GDPR and the Data Protection Act
• All new starters have a thorough induction process, both local and Trust wide, which aims to create a positive supportive working environment allowing new employees to learn key elements of their role over a reasonable timescale.
• Appointment to this post is subject to the trust receiving satisfactory references covering 3 years of employment or study. Please ask your referees to respond promptly to reference requests.
• We’re advocates of flexible working and many of our roles offer a range of employment options to help you balance your work and personal life.
• Employees are expected to undertake mandatory and statutory training related to their role.
• We are ambitious in our pursuit of excellence, driven by the belief that a fair, just and fully inclusive organisational culture enables our teams to deliver the best quality of care and services possible and we work hard to ensure that our diverse workforce reflects the communities that we serve.
• We welcome applications from all sections of the community, are an Equal Opportunities employer with a number of internal networking groups to support our employees and where possible will always look to make reasonable adjustments in order that you can fulfil the role to recognise your full potential. All our employees are committed to demonstrating through their behaviour our core values – safe, caring and excellent.
• We are committed to safeguarding and promoting the welfare of children and vulnerable adults, we expect all staff and volunteers to share this commitment.
• Oxford is a world-renowned centre of excellence for research. Oxford Health works closely with the University of Oxford department of Psychiatry and the Department of Primary care, has a Biomedical Research Centre dedicated to improving mental health and the NIHR Clinical Research Facility at the Warneford site. The Trust also hosts the NIHR Applied Research Collaboration (ARC) which carries out applied research that directly impacts patient health and wellbeing

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Name Bea Borowski Job title Office Manager Email address [e-mail] Telephone number 07385395237 Additional information

At Oxford Health NHS Foundation Trust we want to employ people not just with experience, but with the aptitude and motivation to succeed and whose values resonate with our own.

Therefore, if you don’t meet all the requirements of the role and are unsure about applying but are excited about the opportunity, please do get in touch. We will be happy to discuss the requirements in more detail ahead of making a written application.