FM Administrator Assistant

Sodexo; Liverpool; On-site; GBP 22,000 - 28,000; Full time

Job summary

Sodexo Group is seeking an FM Administrator Assistant to support the Facilities team at HMP Altcourse. This role involves managing records, diaries, and providing administrative support to ensure the efficient running of the Maintenance Department. Candidates should possess strong administrative and organizational skills, be confident using Microsoft Office, and have excellent communication abilities. Join Sodexo and enjoy numerous benefits while contributing to a better everyday for everyone.

Benefits

Sodexo retirement plan

Discounts to over 1,900 brands

Gym discount

24/7 employee assistance programme

Qualifications

• Experience in a compliance or facilities environment is advantageous.
• Ability to work independently and adapt to changing priorities.

Responsibilities

• Maintain training records, contractor documentation, and statutory certifications.
• Manage maintenance diaries and contractor bookings.
• Provide general administrative support to the Facilities Management team.

Skills

Administrative skills

Organisational skills

Interpersonal skills

Communication skills

Tools

Microsoft Word

Microsoft Excel

CAFM system (Maximo)

Job description

Job Title: FM Administrator Assistant
Location: HMP Altcourse

About the Role:
We are seeking a proactive and detail-oriented FM Administrator Assistant to support the Facilities team at HMP Altcourse.In this vital administrative role, you will help ensure the efficient running of the Maintenance Department through accurate record-keeping, diary management, and coordination with internal teams and external contractors.

Key Responsibilities:

Maintain training records, contractor documentation, and statutory certifications.

Manage maintenance diaries, holiday records, and contractor bookings.

Operate and update the CAFM system (Maximo) for asset management, PPMs, and reactive work.

Raise and track e-permits and purchase orders.

Provide general administrative support to the Facilities Management team, including minute taking and reporting.

Support colleagues and cover absences as needed.

What We’re Looking For:

Strong administrative and organisational skills with attention to detail.

Confident using Microsoft Word and Excel.

Excellent interpersonal and communication skills.

Experience working in a compliance or facilities environment is advantageous.

A team player who can work independently and adapt to changing priorities.

Ownership and Responsibility

Client & Customer Satisfaction

Innovation and Change

Teamwork and Knowledge Sharing

Working with Sodexo is more than a job; it’s a chance to be part of something greater.

You’ll belong in a company and team that values you for you; you’ll act with purpose and have an impact through your everyday actions; and you’ll be able to thrive in your own way.

In addition, we offer20+ Sodexo benefits such as Sodexo retirement plan, discounts to over 1,900 brands to shop online, Gym discount to maintain a healthy lifestyle, a confidential 24/7 employee assistance programme providing independent support to overcome whenever life has its obstacles including emotional support, legal and financial advice.

For further details regarding our Sodexo benefits please see attached.

Ready to be part of something greater? Apply today!

About The Company

At Sodexo, our purpose is to create a better everyday for everyone to build a better life for all. As the global leader in services that improve the Quality of Life, we operate in 55 countries, serving over 100 million consumers each day through our unique combination of On-Site Food and FM Services, Benefits & Rewards Services and Personal & Home Services .

We're all about building a workplace for the future, we believe in equal opportunities, and we celebrate diversity . We’re an inclusive workplace, where everyone is welcome, everyone can be natural, and be the best versions of themselves . We recognise that we’re on a journey with regards to diversity and inclusion and would therefore welcome applications for candidates from underrepresented backgrounds .

We’re a Disability Confident Leader employer. We’re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations . We run a Disability Confident interview scheme for candidates with disabilities who meet the minimum selection criteria for the job .

Location HMP Altcourse, Brookfield Drive, Fazakerley, Liverpool, L9 7LH, United Kingdom