Floor Covering Planning Co-ordinator

GES - Global Experience Specialists; Birmingham; On-site; GBP 30,000 - 40,000; Full time

Job summary

GES is seeking a Floor Covering Coordinator to enhance their coordination and administration efforts. The role involves managing estimates, coordinating with suppliers, and supporting the Central Planning Team. Ideal for those passionate about delivering exceptional service in a dynamic environment.

Benefits

Hybrid and flexible working

Private Medical Insurance

Life Insurance

Paid Volunteering days

Qualifications

• Experience in coordination and administration roles.
• Ability to manage multiple tasks and stakeholders effectively.

Responsibilities

• Complete floor covering estimates and maintain data accuracy.
• Coordinate with suppliers and manage purchase orders.
• Provide administrative support within the Central Planning Team.

Skills

Coordination

Administration

Organizational Skills

Tools

Sage

Clarity

Job description

Job Details: Floor Covering Planning Co-ordinator

Full details of the job.

Vacancy: Job Reference Number VN1264

Employment Type: Permanent

Job Advert

Are you ready to take your coordination and administration expertise to the next level?

GES is seeking a dynamic and dedicated Floor Covering Coordinator to join our team. If you thrive in a fast-paced environment and have a passion for delivering exceptional service to clients worldwide, this is the opportunity for you!

As a Floor Covering Coordinator at GES, you will be responsible for coordinating key administrative tasks within Floor Covering and Central Planning. The role involves executing internal and external coordination following integrated planning processes, with a primary focus on Floor Covering.

Key activities and responsibilities

1. Complete accurate floor covering estimates by liaising with Account Management and retrieving data from our MIS system Clarity.
2. Follow detailed SOPs to complete various daily/weekly tasks using excellent organizational skills.
3. Maintain and update data within Clarity, ensuring the system is always current.
4. Coordinate with Show Build Live to ensure all pre-show preparations for Floor Covering are completed per SOPs and processes.
5. Liaise with suppliers and partners to place accurate orders for floor covering materials, transport, and labor.
6. Process, verify, and receipt purchase orders using Sage and Clarity for internal and external suppliers.
7. Arrange travel and accommodation for the Floor Covering Delivery team as needed.
8. Handle telephone and email inquiries from internal and external stakeholders.
9. Update costing data across various systems and processes.
10. Record and process final figures with the Delivery team after events.
11. Issue invoices and ensure smooth transactions with external suppliers, partners, contractors, and sub-contractors.
12. Provide administrative support within the Central Planning Team, including ordering uniforms, stationery, and managing absence/holiday cover.

At GES, we value innovation, excellence, and sustainability. Your role will support our core values and sustainability initiatives.

Who we are

GES is a global full-service provider for the exhibitions industry, delivering extraordinary event experiences through partnership-driven productions.

Our vision is to grow with our customers and create a sustainable future for events by introducing innovative technology that benefits stakeholders and the environment.

Our Values

• Trust: Be honest and do what is right.
• Responsibility: Be accountable for actions and commitments.
• Understanding: Prioritize people, show compassion.
• Excellence: Deliver outstanding service and execution.

Salary

Competitive, based on experience. We aim to align salaries with skills and experience.

Hours of Work

Monday to Friday, 8:30 am – 5:00 pm. Occasional evenings and weekends may be required during busy periods.

Annual Leave

25 days per year plus bank and public holidays.

Development and Benefits

We support your career growth with internal opportunities and benefits such as:

• Hybrid and flexible working
• Private Medical Insurance
• Life Insurance
• Team days
• Paid Volunteering days

Equal Opportunities

We are committed to diversity and inclusivity, encouraging applications from all qualified individuals regardless of age, race, gender, sexual orientation, disability, religion, or other protected characteristics. We promote a workplace where everyone can succeed and contribute their unique perspectives.