Float Legal Secretary

Your Recruitment Coach Ltd; Spalding; On-site; GBP 28,000 - 30,000; Full time

Job summary

Your Recruitment Coach Ltd in Spalding is seeking a highly organised Float Legal Secretary to provide flexible administrative and secretarial support across the firm. The role involves working across departments and teams, covering planned and unplanned absences, and supporting day-to-day office operations.

The successful candidate will enjoy variety, adapt to changing priorities, and support busy periods with strong Microsoft Office skills and a discreet approach to confidential information.

Qualifications

• Previous experience as a legal secretary or in legal administrative support.

Responsibilities

• Provide high-quality secretarial and administrative support to solicitors, fee earners and legal teams across the firm.
• Provide short- and long-term cover for secretarial colleagues during annual leave, sickness absence, training and other periods of absence.
• Assist teams during particularly busy periods and with additional workloads.
• Prepare, format and proofread correspondence, legal documents, reports and other documentation.
• Manage diaries, arrange meetings, appointments and conference calls.
• Open, maintain and close files in accordance with firm procedures.
• Assist with document management, filing, photocopying, scanning and electronic filing.
• Prepare and organise documents for meetings, hearings, conferences and client appointments.
• Handle telephone calls and correspondence professionally, taking accurate messages and directing enquiries appropriately.
• Liaise with clients, barristers, courts, experts and other external contacts as required.
• Follow all firm policies and procedures, including confidentiality, data protection and information security requirements.
• Provide general administrative assistance to the wider legal support team as required.

Skills

Administrative skills

Organisational skills

Communication skills

Attention to detail

Microsoft Office

Tools

Microsoft Word

Microsoft Outlook

Job description

Salary – £28,000 - £30,000

Location – Spalding, Lincolnshire

Our client is seeking a highly organised, adaptable and proactive Float Legal Secretary to provide flexible administrative and secretarial support across the firm.

The successful candidate will work across different departments and teams, providing cover for planned and unplanned absences, assisting with periods of increased workload, and supporting the smooth day-to-day operation of the office. This is an ideal role for an experienced legal secretary who enjoys variety, working with different people and adapting quickly to changing priorities.

Key Responsibilities

• Provide high-quality secretarial and administrative support to solicitors, fee earners and legal teams across the firm.
• Provide short- and long-term cover for secretarial colleagues during annual leave, sickness absence, training and other periods of absence.
• Assist teams during particularly busy periods and with additional workloads.
• Prepare, format and proofread correspondence, legal documents, reports and other documentation.
• Manage diaries, arrange meetings, appointments and conference calls.
• Open, maintain and close files in accordance with firm procedures.
• Assist with document management, filing, photocopying, scanning and electronic filing.
• Prepare and organise documents for meetings, hearings, conferences and client appointments.
• Handle telephone calls and correspondence professionally, taking accurate messages and directing enquiries appropriately.
• Liaise with clients, barristers, courts, experts and other external contacts as required.
• Follow all firm policies and procedures, including confidentiality, data protection and information security requirements.
• Provide general administrative assistance to the wider legal support team as required.

Person Specification

• Previous experience working as a legal secretary or in a legal administrative support role.
• Strong administrative and organisational skills.
• Excellent written and verbal communication skills.
• High level of accuracy and attention to detail.
• Ability to prioritise and manage competing deadlines.
• Ability to work confidently with different teams and adapt to different working styles.
• Professional and confident telephone manner.
• Good working knowledge of Microsoft Office, particularly Word and Outlook.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Ability to work independently while also contributing effectively to a team.

Desirable

• Experience working within a law firm or professional services environment.
• Experience supporting more than one area of legal practice.
• Familiarity with legal case management and document management systems.
• Knowledge of legal terminology and common legal processes.
• Experience providing secretarial cover across a large team or office.