Float Legal Secretary

Your Recruitment Coach Ltd; Cambridgeshire and Peterborough; On-site; GBP 26,000 - 28,000; Full time

Job summary

Your Recruitment Coach Ltd is recruiting a Legal Secretary in Wisbech. The role provides flexible admin and secretarial support across the firm, including cover for absences and peak workloads.

You will prepare documents, manage diaries, organise meetings, and liaise with clients, barristers and courts, while ensuring confidentiality and data protection compliance.

Qualifications

• Experience in legal environment is a plus.
• Strong organisational and clerical skills.
• Excellent written and verbal communication.

Responsibilities

• Provide secretarial and administrative support to solicitors and legal teams.
• Cover for secretarial colleagues during absences.
• Assist busy teams with workload and document preparation.
• Prepare, format and proofread correspondence and legal documents.
• Manage diaries, meetings and conference calls.
• Open, maintain and close client files per firm procedures.
• Assist with document management and electronic filing.
• Prepare documents for meetings and client appointments.
• Handle telephone calls professionally and direct enquiries appropriately.
• Liaise with clients, barristers and courts as required.
• Adhere to confidentiality and data protection policies.
• Provide general admin support to the wider legal support team.

Skills

Administrative skills

Organisational skills

Communication

Attention to detail

Prioritisation

Telephone manner

Tools

Microsoft Word

Outlook

Job description

Legal Secretary

Salary £26,000 - £28,000

Location Wisbech

Our client is seeking a highly organised, adaptable and proactive Legal Secretary to provide flexible administrative and secretarial support across the firm.

The successful candidate will work across different departments and teams, providing cover for planned and unplanned absences, assisting with periods of increased workload, and supporting the smooth day-to-day operation of the office. This is an ideal role for an experienced legal secretary who enjoys variety, working with different people and adapting quickly to changing priorities.

Key Responsibilities

• Provide high-quality secretarial and administrative support to solicitors, fee earners and legal teams across the firm.
• Provide short- and long-term cover for secretarial colleagues during annual leave, sickness absence, training and other periods of absence.
• Assist teams during particularly busy periods and with additional workloads.
• Prepare, format and proofread correspondence, legal documents, reports and other documentation.
• Manage diaries, arrange meetings, appointments and conference calls.
• Open, maintain and close files in accordance with firm procedures.
• Assist with document management, filing, photocopying, scanning and electronic filing.
• Prepare and organise documents for meetings, hearings, conferences and client appointments.
• Handle telephone calls and correspondence professionally, taking accurate messages and directing enquiries appropriately.
• Liaise with clients, barristers, courts, experts and other external contacts as required.
• Follow all firm policies and procedures, including confidentiality, data protection and information security requirements.
• Provide general administrative assistance to the wider legal support team as required.

Person Specification

• Previous experience working as a legal secretary or in a legal administrative support role.
• Strong administrative and organisational skills.
• Excellent written and verbal communication skills.
• High level of accuracy and attention to detail.
• Ability to prioritise and manage competing deadlines.
• Ability to work confidently with different teams and adapt to different working styles.
• Professional and confident telephone manner.
• Good working knowledge of Microsoft Office, particularly Word and Outlook.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Ability to work independently while also contributing effectively to a team.

Desirable

• Experience working within a law firm or professional services environment.
• Experience supporting more than one area of legal practice.
• Familiarity with legal case management and document management systems.
• Knowledge of legal terminology and common legal processes.
• Experience providing secretarial cover across a large team or office.