Fleet Manager

Medstrom Ltd; East Midlands; On-site; GBP 45,000 - 55,000; Full time

Benefits offered by this job

Company car or car allowance

Contributory pension

33 days' annual leave

Discounts and cashback

Salary sacrifice schemes

Training and mentorship

Birthday gift

Death in service

Employee Ownership Trust (EOT)

Job summary

Medstrom in Castle Donington, Derbyshire, is seeking a hands-on Fleet Manager to oversee the vehicle fleet, ensuring safety, efficiency, and cost-effectiveness across operations. The role is based at the head office and involves policy review, supplier negotiation, and performance reporting.

You will manage a diverse fleet, monitor servicing and compliance, and drive continuous improvement, sustainability, and electrification where applicable.

Qualifications

• 3+ years' experience in fleet, transport, logistics, or vehicle management.
• Strong knowledge of fleet compliance, vehicle maintenance, and transport regulations.
• Excellent organisational and planning skills.
• Experience managing budgets and negotiating with suppliers.
• Ability to analyse data and produce management reports.

Responsibilities

• Manage and maintain a fleet of cars, vans, HGVs, or specialist vehicles.
• Update and regularly review policies and procedures, ensuring compliance with legislation, HMRC guidelines, HR policies, Payroll and Finance.
• Monitor vehicle servicing, MOTs, inspections, and maintenance schedules.
• Manage fleet costs, budgets, fuel usage, supplier contracts and accident damage.
• Analyse fleet performance data and identify opportunities for efficiency improvements, lean initiatives and cost saving methods.
• Oversee vehicle acquisition, disposal, and replacement programmes.
• Investigate vehicle incidents, accidents, and damage and ensure corrective actions are implemented.
• Work with drivers, operational teams, and external service providers.
• Ensure accurate fleet and asset records are maintained and audited.
• Support sustainability initiatives including fleet electrification and EV charger management.
• Source suppliers and quotes for van fit-outs.

Skills

Fleet management

Budget management

Data analysis

Stakeholder management

Tools

Fleet management systems

Microsoft Office

Job description

Fleet Manager

Castle Donington, Derbyshire

Are you a hands-on, solution-focused professional who thrives in a fast-paced environment and has a passion for driving operational excellence, compliance, and continuous improvement across a fleet operation? If so, we'd love to hear from you. We are seeking an experienced and proactive Fleet Manager, based in the Head Office in Castle Donington, to oversee the day-to‑day management, compliance, and performance of our vehicle fleet.

The Benefits

• Starting salary in the region of GBP50,000 per annum, depending on experience
• Company Car or Car Allowance provided
• Contributory pension scheme
• 33 days' annual leave entitlement
• Discounts and cashback on shopping, supermarkets, and holidays
• Salary Sacrifice Schemes, including Cycle to Work
• Great training, support and mentorship
• Birthday gift
• Death in Service benefit provided
• Be a part of an Employee Ownership Trust (EOT) and the associated benefits of having a stake in the company

The Role

You will play a key role in ensuring our vehicles operate safely, efficiently, and cost-effectively while supporting operational requirements across the business.

Key Responsibilities

• Manage and maintain a fleet of cars, vans, HGVs, or specialist vehicles
• Update and regularly review relevant policies and procedures, ensuring compliance with legislation, HMRC guidelines, HR policies, Payroll and Finance
• Monitor vehicle servicing, MOTs, inspections, and maintenance schedules
• Manage fleet costs, budgets, fuel usage, supplier contracts and accident damage
• Analyse fleet performance data and identify opportunities for efficiency improvements, lean initiatives and cost saving methods
• Oversee vehicle acquisition, disposal, and replacement programmes
• Investigate vehicle incidents, accidents, and damage and ensure appropriate corrective actions are implemented
• Work closely with drivers, operational teams, and external service providers
• Ensure accurate fleet and asset records are maintained and regularly audited
• Support colleagues with sustainability and environmental initiatives, including fleet electrification where applicable
• Manage EV chargers and home charging installs
• Source suppliers and obtain quotes for fit out of vans (ramps, hoists, etc.)
• Manage the process and compliance of vehicle maintenance checks and handover of vehicles

Hours of Work: 37.5 per week, Monday - Friday (approx. 8.30am - 4.30pm) based at Castle Donington.

About You

• Minimum 3 years' experience in fleet, transport, logistics, or vehicle management
• Strong knowledge of fleet compliance, vehicle maintenance, and transport regulations
• Excellent organisational and planning skills
• Experience managing budgets and negotiating with suppliers
• Ability to analyse data and produce management reports
• Strong communication and stakeholder management skills
• Proficiency with fleet management systems and Microsoft Office
• Full UK driving licence, as some travel may be required

Ideal Candidate

You'll be a practical, solution-focused professional who thrives in a fast-paced environment and has a passion for driving operational excellence, compliance, and continuous improvement across a fleet operation.

Why join Medstrom?

Established in 2010, Medstrom has grown substantially through its commitment to supporting healthcare providers with innovative products and services that improve patient outcomes. Despite significant growth, we have maintained an open, collaborative culture where employees are empowered to contribute and make a difference.

As an Employee Ownership Trust, every employee shares in our success, creating a business where everyone has a genuine stake in the future.

Webrecruit and Medstrom are equal opportunities employers, value diversity and are strongly committed to providing equal employment opportunities for all employees and all applicants for employment. Equal opportunities are the only acceptable way to conduct business and we believe that the more inclusive our environments are, the better our work will be.

Medstrom are now an employee-owned business run through an employee ownership trust (EOT). The EOT sustains Medstrom's independence and recognition of the fact that we are built upon the hard work and commitment of its employees and is unlike any other company in the industry. Medstrom leadership team said, "It gives us all great pleasure to give something back to our very committed colleagues, as they often go above and beyond their duty to ensure our customers are well looked after."

Medstrom operates a zero-tolerance policy to any harassment of any kind towards our colleagues.