Fleet Manager

Medstrom; East Midlands; On-site; GBP 45,000 - 55,000; Full time

Benefits offered by this job

Company Car/Car Allowance

Pension scheme

33 days holiday

Cycle to Work

Training and mentorship

Employee Ownership Trust

Death in Service

Job summary

Medstrom, based at Castle Donington, seeks a hands-on Fleet Manager to oversee the day-to-day operation, compliance and performance of our vehicle fleet. You will ensure vehicles are safe, efficient and cost-effective while supporting the wider business.

The ideal candidate has at least 3 years of fleet/transport experience, strong knowledge of regulations, budgets and supplier management, and excellent analytical and communication skills. This role offers a competitive salary and benefits.

Qualifications

• 3+ years in fleet, transport, logistics or vehicle management.
• Knowledge of fleet compliance and transport regulations.
• Experience managing budgets and negotiating with suppliers.
• Proficient in fleet management systems and Microsoft Office.

Responsibilities

• Manage and maintain a fleet of cars, vans, HGVs or specialist vehicles.
• Update and review policies and procedures to ensure compliance with legislation, HMRC, HR, Payroll and Finance.
• Monitor vehicle servicing, MOTs, inspections and maintenance schedules.
• Manage fleet costs, budgets, fuel usage, supplier contracts and accident damage.
• Analyse fleet performance data and identify opportunities for efficiency improvements and cost savings.
• Oversee vehicle acquisition, disposal and replacement programmes.
• Investigate vehicle incidents and ensure corrective actions are implemented.
• Work with drivers, operational teams and external service providers.
• Maintain accurate fleet and asset records and conduct regular audits.
• Support sustainability initiatives, including fleet electrification and EV chargers.
• Source suppliers and quotes for fit-out of vans (ramps, hoists, etc.).
• Manage maintenance checks and handover of vehicles.

Skills

Fleet management experience

Budget management

Data analysis

Stakeholder management

Communication

Fleet management software

Microsoft Office

Tools

Fleet management systems

Job description

Are you a hands-on, solution-focused professional who thrives in a fast-paced environment and, has a passion for driving operational excellence, compliance, and continuous improvement across a fleet operation? If so, we'd love to hear from you.

We are seeking an experienced and proactive Fleet Manager, based in the Head Office in Castle Donington, to oversee the day-to-day management, compliance, and performance of our vehicle fleet.

The Benefits

• Starting salary in the region of £50,000 per annum, depending on experience
• Company Car or Car Allowance provided
• Contributory pension scheme
• 33 days’ annual leave entitlement
• Discounts and cashback on shopping, supermarkets, and holidays
• Salary Sacrifice Schemes, including Cycle to Work
• Great training, support and mentorship
• Birthday gift
• Death in Service benefit provided
• Be a part of an Employee Ownership Trust (EOT) and the associated benefits of having a stake in the company

The Role

You will play a key role in ensuring our vehicles operate safely, efficiently, and cost-effectively while supporting operational requirements across the business.

Key Responsibilities

• Manage and maintain a fleet of cars, vans, HGVs, or specialist vehicles
• Update and regularly review relevant policies and procedures, ensuring compliance with legislation, HMRC guidelines, HR policies, Payroll and Finance
• Monitor vehicle servicing, MOTs, inspections, and maintenance schedules
• Manage fleet costs, budgets, fuel usage, supplier contracts and accident damage
• Analyse fleet performance data and identify opportunities for efficiency improvements, lean initiatives and cost saving methods
• Oversee vehicle acquisition, disposal, and replacement programmes
• Investigate vehicle incidents, accidents and damage and ensure appropriate corrective actions are implemented
• Work closely with drivers, operational teams, and external service providers
• Ensure accurate fleet and asset records are maintained and regularly audited
• Support colleagues with sustainability and environmental initiatives, including fleet electrification where applicable
• Manage EV chargers and home charging installs
• Source suppliers and obtain quotes for fit out of vans (ramps, hoists, etc.)
• Manage the process and compliance of vehicle maintenance checks and handover of vehicles

Hours of Work: 37.5 per week, Monday - Friday (approx. 8.30am – 4.30pm) based at Castle Donington.

About You

• Minimum 3 years’ experience in fleet, transport, logistics, or vehicle management
• Strong knowledge of fleet compliance, vehicle maintenance, and transport regulations
• Excellent organisational and planning skills
• Experience managing budgets and negotiating with suppliers
• Ability to analyse data and produce management reports
• Strong communication and stakeholder management skills
• Proficiency with fleet management systems and Microsoft Office
• Full UK driving licence, as some travel may be required

Ideal Candidate

You’ll be a practical, solution-focused professional who thrives in a fast-paced environment and has a passion for driving operational excellence, compliance, and continuous improvement across a fleet operation.

Established in 2010, Medstrom has grown substantially through its commitment to supporting healthcare providers with innovative products and services that improve patient outcomes. Despite significant growth, we have maintained an open, collaborative culture where employees are empowered to contribute and make a difference.

As an Employee Ownership Trust, every employee shares in our success, creating a business where everyone has a genuine stake in the future.

Webrecruit and Medstrom are equal opportunities employers, value diversity and are strongly committed to providing equal employment opportunities for all employees and all applicants for employment.

Equal opportunities are the only acceptable way to conduct business and we believe that the more inclusive our environments are, the better our work will be.

Medstrom are now an employee-owned business run through an employee ownership trust (EOT). The EOT sustains Medstrom’s independence and recognition of the fact that we are built upon the hard work and commitment of its employees and is unlike any other company in the industry. Medstrom leadership team said, “It gives us all great pleasure to give something back to our very committed colleagues, as they often go above and beyond their duty to ensure our customers are well looked after.”

Medstrom operates a zero-tolerance policy to any harassment of any kind towards our colleagues.