Fleet Key Room Coordinator - Keyed Access & Vehicle Readiness

Motus Group; West Hallam; On-site; GBP 25,000 - 31,000; Full time

Benefits offered by this job

31 days holiday

Friend scheme

Staff discounts

Training & qualifications

Pension scheme

Job summary

Pentagon Motor Group are seeking a dedicated Key Room Coordinator in their West Hallam fleet department. You will oversee the vehicle key room, book keys in and out, label and store keys, and coordinate with technicians and contractors to keep vehicle availability smooth and compliant.

Join a team that values accuracy, security and proactive communication, with a comprehensive benefits package and ongoing training opportunities.

Responsibilities

• Oversee and maintain the fleet vehicle key room efficiently and securely.
• Ensure all vehicle keys are accurately booked in and out using company procedures and systems.
• Ensure all keys are correctly tagged, labelled, and stored in designated locations.
• Prepare and organise keys for technicians, contractors, drivers, and other colleagues as required.
• Investigate and report any missing, damaged, or unreturned keys promptly.
• Maintain a clean, organised, and secure key room environment.
• Coordinate with fleet, workshop, and operations teams to ensure vehicle availability.
• Follow company security procedures and health & safety policies.
• Provide excellent communication and support to internal departments and external contractors where required.
• Process and monitor transport damage claims, ensuring incidents are recorded accurately, supporting evidence is obtained, and claims are progressed in line with expected procedures.
• Use digital systems and processes effectively to maintain accurate records, improve workflow visibility, reduce manual administration, and support efficient communication across departments.

Job description

Pentagon Motor Group are seeking a dedicated Key Room Coordinator in their West Hallam fleet department. You will oversee the vehicle key room, book keys in and out, label and store keys, and coordinate with technicians and contractors to keep vehicle availability smooth and compliant.

Join a team that values accuracy, security and proactive communication, with a comprehensive benefits package and ongoing training opportunities.