Fleet Coordinator

Vestas Wind Systems A/S; United Kingdom; On-site; GBP 39,000 - 52,000; Full time

Job summary

Vestas Wind Systems A/S is seeking a Fleet Coordinator to manage end-to-end fleet coordination, data ownership, and supplier relationships across GB and Ireland. You will own the vehicle lifecycle, ensure compliance, and drive electrification initiatives for a leading wind energy company.

Responsibilities include lifecycle management, reporting on utilisation and costs, coordinating servicing and inspections, governance, budgeting support, and procurement processes within a global leader in

Qualifications

• Proficient in Microsoft Office (Excel essential); SAP or similar systems desirable
• Working knowledge of fleet compliance and relevant legislation

Responsibilities

• Own the complete fleet vehicle lifecycle, managing vehicle requests, ordering, leasing, allocation, renewals, contract completion, and off-boarding activities to meet business needs
• Ensure all fleet vehicles remain compliant with legal, regulatory, and company standards by managing servicing, inspections, documentation, safety requirements, and audit activities
• Manage relationships with fleet suppliers, leasing providers, insurers, and service partners while acting as the primary contact for internal fleet-related enquiries and communications
• Maintain accurate fleet data and systems, producing reports on utilisation, electrification progress, costs, incidents, and compliance performance to identify risks and improvement opportunities
• Track fleet expenditure against budget, support forecasting, and manage financial processes including investment requests, purchase orders, and vendor payments
• Lead the development, standardisation, and continuous improvement of fleet processes, governance frameworks, and workflows to increase efficiency and consistency
• Drive fleet optimisation and electrification initiatives while providing administrative support across fleet operations and associated financial activities as required

Skills

Excel

SAP

Fleet compliance

Tools

SAP

Job description

The Fleet Coordinator is responsible for the end-to-end coordination, tracking, and compliance of Vestas' fleet across GB and Ireland. This includes full ownership of fleet data, supplier coordination, and life-cycle management of vehicles, ensuring alignment with business needs, regulatory requirements, and company targets such as fleet electrification., Your main responsibilities will be:

• Own the complete fleet vehicle lifecycle, managing vehicle requests, ordering, leasing, allocation, renewals, contract completion, and off-boarding activities to meet business needs
• Ensure all fleet vehicles remain compliant with legal, regulatory, and company standards by managing servicing, inspections, documentation, safety requirements, and audit activities
• Manage relationships with fleet suppliers, leasing providers, insurers, and service partners while acting as the primary contact for internal fleet-related enquiries and communications
• Maintain accurate fleet data and systems, producing reports on utilisation, electrification progress, costs, incidents, and compliance performance to identify risks and improvement opportunities
• Track fleet expenditure against budget, support forecasting, and manage financial processes including investment requests, purchase orders, and vendor payments
• Lead the development, standardisation, and continuous improvement of fleet processes, governance frameworks, and workflows to increase efficiency and consistency
• Drive fleet optimisation and electrification initiatives while providing administrative support across fleet operations and associated financial activities as required, Vestas promotes a diverse workforce which embraces all social identities and is free of any discrimination. We commit to create and sustain an environment that acknowledges and harvests different experiences, skills, and perspectives. We also aim to give everyone equal access to opportunity.

To learn more about our company and life at Vestas, we invite you to visit our website at www.vestas.com and follow us on our social media channels. We also encourage you to join our Talent Universe to receive notifications on new and relevant postings.

Qualifications

• Proficient in Microsoft Office (Excel essential); SAP or similar systems desirable
• Working knowledge of fleet compliance and relevant legislation

Competencies

• Strong organisational skills with the ability to manage multiple priorities and deadlines
• Proven experience in stakeholder and supplier management
• High attention to detail with ownership of data accuracy and reporting
• Strong analytical skills with the ability to interpret and present data clearly
• Ability to work independently and establish structured processes

About Vestas

Vestas is the energy industry's global partner on sustainable energy solutions. We are specialised in designing, manufacturing, installing, and servicing wind turbines, both onshore and offshore. Across the globe, we have installed more wind power than anyone else. We consider ourselves pioneers within the industry, as we continuously aim to design new solutions and technologies to create a more sustainable future for all of us. With more than 200 GW of wind power installed worldwide and 40+ years of experience in wind energy, we have an unmatched track record demonstrating our expertise within the field. With 39,000 employees globally, we are a diverse team united by a common goal: to power the solution - today, tomorrow, and far into the future.