Fleet Coordinator

HIVED; Greater London; On-site; GBP 28,000 - 38,000; Full time

Benefits offered by this job

25 days holiday

Private Medical Insurance

Birthday Day Off

Cycle to work

MacBook Pro / Windows laptop

Job summary

HIVED in London is seeking a Fleet Coordinator to manage the day-to-day control, inspection and performance of our vehicle fleet, ensuring safety, uptime, compliance and cost discipline.

The role involves early detection of damage, fast recovery of repair costs, and close coordination with Maintenance and Operations to protect uptime and service reliability. It is a hands-on, depot-based position essential to operational continuity.

Qualifications

• 1–3 years’ experience in operational or vehicle-related roles.
• Experience with vehicle uptime, inspections, and basic repairs.
• High urgency and strong communication; able to escalate issues.
• Capable of handling real-time operational pressure during peak periods.

Responsibilities

• Ensure vehicles are inspected, logged, and controlled to standards.
• Coordinate repairs with fleet maintenance and local garages.
• Minimise downtime by coordinating servicing and on-road breakdowns.
• Produce fleet performance insights and improvement actions.
• Monitor driver behaviour and safety, escalating risks as needed.

Skills

Fleet coordination

Operational excellence

Communication

Cross-functional collaboration

Tools

MS Office

Vehicle maintenance software

Job description

About HIVED

At HIVED, we’re steamrolling forward as one of Europe’s fastest growing startups, and our momentum shows no signs of slowing.

Based in London, we are a climate and logistics start-up building the first sustainable parcel delivery network at scale, powered by a 100% electric fleet. In an ever-growing industry where unreliable service has long been the norm, HIVED has been built from the ground‑up to meet the demands of modern consumers and disrupt parcel delivery.

A tech company at heart, our talent and technology is laser-focused on delivering the best possible delivery experience for end-customers and meeting the needs of our retail partners. From our drivers to our data engineers, we are constantly working to improve this customer experience that makes us deliver better.

Already trusted by leading international brands such as John Lewis, Nespresso, Uniqlo, H&M brands and more, we are solidifying our position as the leaders in Europe to tackle this growing market.

Our tight‑knit team is made up of ex‑Revolut, Bain, HelloFresh, ASOS, Apple and Google employees, and we are backed by some of Europe’s leading investors and VCs in climate‑tech, logistics and mobility including Planet A Ventures, Maersk Growth, Pale Blue Dot VC, Eka Ventures, NordicNinja VC and the British government. We’re passionate about driving innovation and redefining the future of delivery.

Our Values

• We Are Kind - Kind to the planet, the team and our partners. We listen with purpose, leave our egos at the door and aren’t afraid to make difficult decisions. It requires fairness, consistency, honesty, thoughtfulness and compassion.
• We Are Tenacious - We fight every day to keep the customer promise, for every parcel entrusted to us. No matter how hard it gets or whatever stands in our way, we are relentless in our pursuit of excellence.
• We Are Curious - We never settle, constantly challenge convention and are never afraid to ask why. We believe there is always more to learn, always a better way, and that we’re always only just getting started. We never fight the urge to be inquisitive, to understand the world around us and to explore where others might not.
• We Are Resourceful - Our planet’s resources are scarce and our future depends on our ability to use them wisely. Waste is the enemy. We strive to do more with less, be more efficient and make the most of what we have.

Role Overview

The Fleet Coordinator owns the day‑to‑day control, inspection, and performance of the vehicle fleet, ensuring vehicles are safe, available, compliant, and cost‑controlled.

The role is responsible for early detection of damage and risk, fast recovery of repair costs, and close coordination with Maintenance and Operations to protect vehicle uptime and service reliability.

This is a hands‑on, depot‑based role critical to operational continuity and cost discipline.

What you’ll be doing

• Ensure all vehicles are inspected, logged, and controlled to agreed standards.
• Carry out basic repairs where possible and collaborate with local garage for more complex repairs.
• Coordinate repairs and servicing with Fleet Maintenance to minimise downtime.
• Coordinate On the Road Breakdown with Fleet Maintenance/Third Party Partners to minimise downtime.
• Protect fleet uptime through early issue identification and prioritisation.
• Monitor driver behaviour and elevate safety or performance risks.
• Ensure key management processes followed & regularly audit keys.
• Ensure full compliance with health & safety and fleet standards.
• Produce clear fleet performance insights and improvement actions.

What we’re looking for

• 1‑3 years’ experience operating in operational roles or vehicle‑related roles.
• Experience of working with vehicles – uptime, light repairs, vehicle inspections, maintenance & servicing.
• High urgency, strong communication, strong escalation habits.
• Comfortable solving real‑time operational pressure during peak windows.
• Able to communicate effectively & build relationships & work cross‑functionally.

How we reward our team

• Dynamic working environment with a diverse and driven team
• Huge opportunity for learning in a high growth environment, with progression opportunities based on success in the role
• 25 days of holiday allowance plus public holidays
  • if you’re on a 4 days on – 4 days off shift pattern, you are entitled to the equivalent of 18 days paid holiday plus public holidays
  • similarly on 4 days on – 3 days off shift pattern, you are entitled to the equivalent of 20 days paid holiday plus public holidays
• 1 Birthday Day Off + 2 Tenure‑Based Additional Days Off
• Subsidised Private Medical Insurance including dental, vision & mental health therapy
• Bi‑annual performance reviews and tailored development plans
• Annual compensation review
• Team lunch provided once a week
• Quarterly team socials and annual sports day (HIVED Olympics)
• Enhanced maternity/paternity/adoption policy as day 1 right
• Community volunteer days
• Cycle to work scheme
• Dog friendly office and depots
• MacBook Air or Windows Laptop (depending on your preference)