Fleet Compliance & Cost Control Specialist

Selecta; Hemel Hempstead; On-site; GBP 30,000 - 45,000; Full time

Benefits offered by this job

25 days annual leave

Life assurance 2x salary

Extended leave policy

Free parking at Head Office

Coffee and tea facilities

Career progression opportunities

Wellbeing support

Job summary

Selecta is seeking a Fleet Coordinator to manage day-to-day vehicle fleet operations, including HGVs, vans and company cars. You will ensure fleet compliance, vehicle availability, supplier management, cost control and accurate fleet records.

The role acts as a key point of contact for drivers, suppliers and internal stakeholders, supporting a safe, compliant and cost-efficient fleet operation. You will collaborate with maintenance providers and coordinate vehicle movements.

Qualifications

• Previous experience in a Fleet, Transport, Logistics, or Administration role.
• Strong Excel and Microsoft Office skills.
• Excellent communication and stakeholder management.

Responsibilities

• Maintain accurate vehicle, driver, and fleet records.
• Coordinate vehicle allocations, onboarding, transfers, replacements, and disposals.
• Manage fleet documentation including insurance, registrations, service records, maintenance history, and compliance records.
• Support driver communications and fleet policy administration.
• Maintain fleet management systems and ensure records remain audit-ready.
• Monitor MOTs, servicing schedules, inspections, road fund licences, and preventative maintenance programmes.
• Assist with Operator Licence compliance requirements, ensuring accurate fleet records are maintained.
• Liaise with maintenance providers to minimise vehicle downtime and ensure roadworthiness.
• Support compliance audits and provide documentation when required.

Skills

Fleet management

Organisational skills

Stakeholder management

Excel

Communication

Record keeping

Tools

Excel

Fleet management systems

Microsoft Office

Job description

Selecta is seeking a Fleet Coordinator to manage day-to-day vehicle fleet operations, including HGVs, vans and company cars. You will ensure fleet compliance, vehicle availability, supplier management, cost control and accurate fleet records.

The role acts as a key point of contact for drivers, suppliers and internal stakeholders, supporting a safe, compliant and cost-efficient fleet operation. You will collaborate with maintenance providers and coordinate vehicle movements.