Fleet Administrator – Part-time

Rainbow Trust Children; Leatherhead; On-site; GBP 14,040 - 17,160; Part time

Benefits offered by this job

Pension scheme 5% employee 3% employer

Life assurance 3x basic pay

Flexible working hours

Generous annual leave progression

Employee wellbeing programmes

Wellbeing and discounts schemes

Job summary

Rainbow Trust Children’s Charity is seeking a Fleet Administrator to join the Finance and Operations Team in Leatherhead on a part-time basis (21 hours per week). The role supports the Operations Manager in managing a fleet of around seventy vehicles, ensuring reliable transport for families and hospital visits.

The ideal candidate will have strong maths, excellent Excel and planning skills. Full training will be provided; fleet experience is desirable but not required.

Qualifications

• Experience in fleet administration is desirable but not required.
• Strong maths, excellent communication, planning and Microsoft Excel skills are required.

Responsibilities

• Support the Operations Manager in managing the Rainbow Trust fleet.
• Act as the main point of contact for vehicle issues and liaise with leasing and insurance companies.
• Assist the Operations Manager with ad-hoc tasks/projects as workload allows.
• Maintain accurate records and ensure timely reporting and compliance.

Skills

Fleet management

Excel

MS Office

Communication

Planning

Attention to detail

Tools

Excel

Job description

Fleet Administrator – Part-time - 21 hours per week

• Location: Leatherhead, Surrey
• Closing date: 17 August 2026
• Interview dates: Interview dates to be confirmed
• Salary: £26,000 (prorated to £15,600) + excellent benefits

About the role

The Fleet Administrator will form a vital part of the Finance and Operations Team supporting the Operations Manager in the management of the Rainbow Trust fleet. Rainbow Trust operates a fleet of approximately seventy vehicles situated across our nine regional teams. It is vitally important that our Family Support Workers have a reliable vehicle for attending family visits and transporting families to hospital. In addition, the Fleet Administrator will be required to assist the Operations Manager with ad‑hoc tasks/projects according to the workload.

Full training will be provided and previous experience of managing a fleet is not required, although is desirable. A good level of maths, excellent communication, planning and Microsoft Excel skills are required to be successful in this role.

This is an excellent opportunity to maintain a breadth of fleet administrator experience with increased responsibility.

• Highly motivated and disciplined approach to work – good customer service with the ability to liaise with different stakeholders, manage workload effectively and respond well to change.
• A helpful and supportive team member – who can work collaboratively with others.
• A high level of attention to detail and accuracy – producing precise, high quality, consistent work to meet deadlines.
• Confident use of MS Office and extensive experience of Excel – you have strong attention to detail, are comfortable working with data, and produce high quality accurate work.
• Applications will be particularly welcome from those who have experience of fleet administration – acting as the main point of contact for vehicle issues and liaising with leasing and insurance companies. Full training will be provided where required.

We’re proud to be a Two‑Star Best Companies Top 50 mid‑sized organisation and a Top 10 Charity, and we’re committed to creating a great place to work. You will benefit from:

• Pension scheme where we contribute 5% of your salary and you contribute at least 3%.
• A life assurance scheme for all employees which provides a death in service benefit of three times’ basic pay.
• Flexible working hours to balance home and working life.
• 25 days of annual leave plus public holidays – rising to 26 days after 1 year, 27 days after 5 years and 30 days after 11 years, with an additional 5 years to use in your 10th or 20th year of service (pro rata for part time).
• The option to buy/sell annual leave, as well as additional leave for your birthday, wedding/civil ceremony and an extra half day off for Christmas shopping.
• Time off in Lieu.
• Employee Assistance Programme with access to remote GP, counselling, physiotherapy, resources to support your mental health and financial wellbeing, as well as a 24/7 helpline via Help@Hand.
• Family friendly policies, focused on employee wellbeing, and an active cross‑organisational wellbeing group running a number of initiatives throughout the year.
• Access to the Blue Light Card Scheme, and other rewards and discounts.
• Bike to work, season ticket loan and payroll giving schemes.
• A recommend a friend recruitment bonus scheme.
• Robust training and development programmes to support your learning and growth.

If you’d like to find out more about these benefits and working with us, please visit our why work with us page.

More information about us and our recruitment process can be found in our Candidate Pack.

About us

Rainbow Trust Children’s Charity enables families who have a child with a life‑threatening or terminal illness to make the most of time together, providing expert, practical and emotional support, where they need it for as long as it is needed. For families living with childhood illness, time is everything. Right now, there are too many families coping alone with no support, no time to think, no time to make memories and no time for each other. We believe that no family should go through this alone, so we are here to change that.

Your covering letter should highlight why your application should be considered above others and clearly state how your experience matches the essential criteria outlined in the Person Specification.

For a full job description and person specification visit our website or call 01372 220073.

Please disclose in your covering letter if you have used AI for any part of your job application.

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

Interviews will take place at our Head Office in Leatherhead. We will only contact those applicants who have been successful. If you require any adjustments during the interview process, please let us know.

An enhanced DBS disclosure will be required for this post.

Rainbow Trust is committed to safeguarding and promoting the welfare of children and young people and expects all employees to share this commitment.

Rainbow Trust is an equal opportunities employer, and we welcome applications from all backgrounds.