Fleet Administrator

L&Q Living; River; Híbrido; GBP 25.000 - 31.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Excellent pension plan

Annual leave 28–31 days plus BHs

Westfield Health Cash Plan

Life assurance (non-contributory)

Volunteer days (up to 21 hours)

Lifestyle benefits

Employee Assistance Programme

Descripción de la vacante

L&Q Living is seeking a Fleet Support role within the Maintenance Operations team at River House. Fixed-term until December 2027, 35 hours per week, hybrid working with office and site presence.

You will coordinate MOTs, servicing, and vehicle compliance to enable field operatives to deliver a high-quality service to residents. The role requires strong administration, Excel proficiency, and the ability to manage parking permits and reporting systems.

Formación

• Flexible and proactive approach to work
• Strong organisational skills and ability to manage multiple tasks
• Excellent attention to detail and ability to build relationships
• Good working knowledge of Microsoft Excel, Outlook and other systems
• Experience with general administrative duties and understanding of maintenance or property services
• Experience using Ibuy and portal-based reporting systems would be advantageous

Responsabilidades

• Coordinate vehicle MOTs and servicing to keep fleet compliant and roadworthy
• Manage parking permits and parking app administration for operatives
• Oversee Vehicle Off Road (VOR) events and repairs administration
• Ensure adherence to statutory requirements and manage maintenance records
• Build strong relationships with planners, operatives and external suppliers
• Support fleet operations to maximise vehicle availability and service delivery

Conocimientos

Organisational skills

Attention to detail

Microsoft Excel

Administrative support

Data handling

Fleet operations knowledge

Herramientas

Ibuy portal

Descripción del empleo

Contract Type: Fixed term Contract until December 2027, Full Time, 35 hours per week

Salary: £28,275 per annum (London weighted salary)

Grade: 3

Reporting Office: River House, Sidcup, DA14 5RH

Agile Worker: 20% - 40% of contractual hours to be worked from reporting office/working location (hybrid working)

Working Pattern: Monday to Friday 9 to 5

Benefits include: Excellent pension plan (up to 6% double contribution), 28 days Annual Leave rising to 31 days with length of service + Bank Holidays, Westfield Health Cash Plan, non-contributory life assurance, up to 21 hours volunteering paid days, lifestyle benefits, Employee Assistance Programme and many more

Early applications are encouraged as we reserve the right to close the advertisement and interview earlier than stated.

L&Q reserves the right to not progress applications for candidates who have had one unsuccessful application/interview process with L&Q for the same or similar role in the previous 12 months.

Join our Fleet Team at L&Q:

Our Maintenance Operations team have a vacancy within the Fleet team on a fixed term basis. The position reports to the Fleet Manager.

Working as part of a dynamic reactive team, you will play a key role in ensuring the availability and compliance of our fleet vehicles, enabling field operatives to deliver an uninterrupted and high-quality service to residents. You will be responsible for coordinating vehicle MOTs and servicing, ensuring all vehicles remain roadworthy and compliant, while also managing parking permits and parking app requirements.

Your impact in the role:

In this key support role, you will help keep our operational teams moving by ensuring our fleet vehicles remain compliant, available and ready for use. You will take ownership of all parking permit and parking app administration, ensuring operatives have the access they need to deliver services efficiently across our communities. You will coordinate vehicle MOTs to ensure all statutory requirements are met, while also managing the administration of vehicle servicing, repairs and Vehicle Off Road (VOR) events.

Building strong relationships with planners, operatives and external suppliers will be essential to your success.

Through effective management of parking-related activity, you will help control costs, maintain the legal compliance of our fleet and minimise vehicle downtime. By proactively managing VOR events and supporting fleet operations, you will play a vital role in maximising vehicle availability and enabling our teams to deliver an exceptional service to residents every day.

What you'll bring:

• A flexible and proactive approach to work, with a willingness to learn, develop and contribute to the success of the team.
• Strong organisational skills, with the ability to manage multiple tasks and priorities effectively.
• Excellent attention to detail and the ability to build positive working relationships with colleagues, operational teams and external suppliers.
• Good working knowledge of Microsoft Excel, Outlook and other computer-based systems.
• Experience of carrying out general administrative duties, with an understanding of maintenance or property services operations.
• Confidence working with data and administrative processes to support service delivery and compliance.
• Experience of using Ibuy and portal-based reporting systems would be advantageous, although not essential.

If you require any reasonable adjustments at any stage during this process, including application stage, please email [e-mail]

About L&Q:

We’re one of the UK’s leading housing associations and developers. We were founded on a simple belief: high quality housing is vital for people’s health, happiness and security. Our purpose is simple – to provide social homes and landlord services that everyone can be proud of.

250,000 people call our properties ‘home’, and we’re proud to serve diverse communities across London, the South East and North West of England.

People are at the heart of our business and our success depends on employing the best people and getting the best from them. The foundation of everything that we are is built on our corporate values, which outline our core expectations and should be demonstrated at all times, and all levels, when representing L&Q – click here to read more.

At L&Q, we know that diversity and inclusion make us stronger – and they’re at the heart of everything we do.

When we recruit, we look at what really matters: your skills, experience, and potential. We’re proud to be recognised for creating an inclusive workplace. We’re a Disability Confident Leader (Level 3) and we’ve introduced our own Recruitment Advocate scheme to make sure every step of our hiring process is fair, transparent, and consistent. It’s all part of our commitment to ending discrimination and making L&Q a place where everyone feels welcome. Find out more here .

Sustainability is also at the heart of what we do. We recognise the responsibility we hold as one of the UK’s largest housing associations.

Click here to find out more about L&Q and why you should join us!