Fleet Administrator

SACMIS; Norwich; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in fleet management is seeking a skilled Fleet Administrator to optimize vehicle operations and support a diverse fleet of vehicles. The role involves managing vehicle allocation, reporting, and collaboration with teams to enhance efficiency. With a commitment to employee well-being and career development, this position offers a supportive work environment and a competitive salary.

Benefits

31 days holiday plus birthday off

Paid annual volunteer time

Comprehensive health & well-being benefits

Discounted gym memberships

Group perks and freebies

Career development opportunities

Qualifications

• Proven experience in fleet management, specifically in cars and vans.
• In-depth knowledge of vehicle allocation and servicing.
• Proficiency in generating detailed reports.

Responsibilities

• Allocate vehicles to drivers and oversee maintenance.
• Compile license checking lists and manage vehicle reports.
• Coordinate hire vehicle bookings for cost efficiency.

Skills

Organizational skills

Communication skills

Collaboration

Job description

Are you an experienced professional in fleet management with a passion for optimising vehicle operations? We have an exciting opportunity for you to join our team!

About Us:

We are a national multi branded business dedicated to overseeing and managing a diverse fleet of vehicles, including both vans and cars, to support our business operations. With a commitment to excellence and efficiency, we are seeking a skilled Fleet Administrator to enhance our team and contribute to our continued success.

Key Responsibilities:
As a Fleet Admin, you will be responsible for:

• Vehicle Allocation and Servicing: Efficiently allocate vehicles to drivers and oversee their regular servicing and maintenance.
• Lease Vehicles Management: Compile comprehensive lists for vehicle license checking, including driver details, MOT, and service reporting. Provide weekly updates on vehicles on order and lease return requirements.
• Daily Reporting: Prepare daily reports on vehicles off-road (VOR), covering insurance, overdue MOT, servicing, lease returns, and shortages.
• Owned Vehicles Management: Maintain detailed records of driver information, MOT, and service reporting for owned vehicles.
• Driver Charges Processing: Manage all driver charges related to damage, warranty, and costs outside BVRLA standards.
• Weekly List Production: Generate a weekly list detailing registration, region, drivers, cost, and date.
• Hire Vehicle Booking: Coordinate hire vehicle bookings with a focus on cost reduction, including requesting courtesy vehicles and exploring alternatives before incurring additional costs.
• Downtime Reporting: Provide daily downtime reports for vehicles, including registration, driver, location, and description.

Requirements:
The ideal candidate will possess:

• Proven experience in fleet management, with a specific focus on cars and vans.
• In-depth knowledge of vehicle allocation, servicing, and maintenance.
• Exceptional organizational and communication skills.
• Ability to collaborate effectively with the team and lease companies.
• Proficiency in generating detailed reports and managing driver information.

Why Join Us?

• Competitive Salary

• 31 days holiday, plus have your birthday off

• Paid time off annually to volunteer

• Comprehensive health & well-being benefits including cycle to work scheme, heavily discounted gym memberships and free access to mental health first aiders

• Heavily discounted group discount scheme on all products

• Group Perks and freebies on days out, cinema, theatre, eating in and out, mobiles phones, food shopping and most major high street retailers

• Opportunity to work with a forward-thinking and supportive team

• Career development and continuous learning opportunities.

Join us in driving excellence in fleet management!

Our Company is committed to monitoring & aligning its Policies with up-to-date Government guidance on reducing the spread of respiratory infections in the workplace. Through the Company’s value of “Succeed Together” we are committed to Equality, Diversity and Inclusion. We recruit the ‘best person for the job’ regardless of any protected characteristics as defined by the Equality Act 2010 creating an inclusive working environment and culture for our employees.