Financial Services Assistant

NHS Shropshire, Telford and Wrekin Integrated Care Board; England; Hybrid; GBP 24,000 - 28,000; Full time

Job summary

NHS Shropshire, Telford and Wrekin Integrated Care Board is recruiting for a 12-month finance role focused on invoice processing and supplier queries. You will send invoices for approval, handle non-PO coding, and chase for timely approvals, using email, Teams and phone with a hybrid working pattern across the cluster.

Experience in finance administration and handling confidential information is desirable, with competence in MS Office tools and reporting.

Qualifications

• NVQ 3 in a relevant subject or equivalent.
• Significant administrative or secretarial experience with confidential information.
• Experience with public sector or NHS context is beneficial.

Responsibilities

• Send invoices for approval.
• Issue invoices not linked to a purchase order for coding.
• Review non-PO invoices and chase for coding or approval.
• Resolve invoice queries on POs, payments and suppliers to pay on terms.
• Run weekly reports and work with colleagues and suppliers to resolve issues.
• Liaise with colleagues and suppliers by email, Teams and phone to clear blocking invoices.

Skills

Outlook

Word

Excel

PowerPoint

Access

Confidentiality

Data Protection

NHS knowledge

Administrative procedures

Project management

Data analysis

Clear writing

Data entry

Teamwork

Education

NVQ 3 in a relevant subject

Job description

This 12-month post sits in the finance function of NHS Shropshire, Telford and Wrekin Integrated Care Board, working on invoice processing. The holder sends invoices for approval and resolves queries about purchase orders, payments and suppliers so that invoices can be paid within agreed terms. Most contact is with colleagues and suppliers by email, Microsoft Teams and phone, under a consistent hybrid working model across the cluster. Finance team experience is desirable rather than essential.

What the job involves

• Send invoices for approval
• Issue invoices not linked to a purchase order for coding
• Review invoices not linked to a purchase order and chase system users for coding or approval
• Resolve invoice queries on purchase orders, payments and suppliers so invoices can be paid to terms
• Run a series of reports each week and complete them by working with colleagues and suppliers to resolve issues
• Liaise with colleagues and suppliers by email, Teams and telephone to clear invoices blocking payment

Qualifications

• NVQ 3 in a relevant subject or equivalent, plus knowledge of administration processes, or significant proven equivalent experience

Experience

• Significant administrative or secretarial experience, including setting up and maintaining office systems
• Demonstrable experience dealing with the public and handling sensitive, confidential information

Skills & knowledge

• Intermediate IT skills in Outlook, Word, Excel, PowerPoint and Access
• Understanding of confidentiality and the Data Protection Act
• Knowledge of NHS issues
• Knowledge of administrative procedures, project management or information analysis
• Clear writing, data entry and presentation skills, able to give clear instructions to staff and service users
• Effective team working

Other

• Basic awareness of the Equality Acts and Public Sector Equality Duty
• Ability to support equality functions and contribute to equality, diversity and inclusion initiatives

Nice to have

• Basic knowledge of project principles
• Previous similar position in the public sector
• Significant or demonstrable experience of working within a finance team
• Ability to work under pressure in a busy environment and multitask