Financial Assistant

Vertex Associates - Accountancy and Finance Recruitment; Greater London; Hybrid; GBP 22,000 - 30,000; Full time

Job summary

Vertex Associates are partnering with a growing retail business to recruit a Finance Assistant on a permanent basis. This hybrid role requires three days in the office and two days from home.

The role covers end-to-end accounts duties including purchase and sales ledgers, reconciliations, supplier payments, debtor management, and basic payroll support. Experience with Sage 200, Xero or QuickBooks is desirable.

Qualifications

• Experience in finance, accounts, or bookkeeping roles.
• Good knowledge of purchase ledger, sales ledger and bank reconciliations.
• Proficient in Microsoft Excel and MS Office applications.
• Excellent numerical skills and attention to detail.
• Strong organisational and time-management abilities.
• Effective communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Experience with Sage 200, Xero or QuickBooks is desirable.

Responsibilities

• Process supplier invoices accurately and promptly.
• Match invoices to purchase orders and delivery notes.
• Reconcile supplier statements and resolve discrepancies.
• Prepare supplier payment runs across all group companies.
• Maintain relationships with suppliers and respond to queries.
• Raise customer invoices and credit notes; monitor debtors.
• Support monthly payroll administration as required.
• Assist month-end procedures and balance sheet reconciliations.
• Provide finance support across the business and sister companies.

Skills

Purchase ledger

Sales ledger

Bank reconciliations

Excel

Attention to detail

Time management

Communication

Teamwork

Accounting software knowledge

Tools

Sage 200

Xero

QuickBooks

Microsoft Excel

Job description

Vertex Associates are proud to be working with a growing retail business in hiring a Finance Assistant on a permanent basis. This is a hybrid position consisting of 3 days per week in the office and 2 days per week from home.

Duties and responsibilities:

• Process supplier invoices accurately and in a timely manner
• Match invoices to purchase orders and delivery notes where applicable
• Reconcile supplier statements and resolve any discrepancies
• Prepare supplier payment runs across all group companies
• Maintain strong relationships with suppliers and respond to account queries
• Raise customer invoices and credit notes
• Monitor customer accounts and follow up on outstanding payments
• Allocate receipts and maintain accurate debtor records
• Assist in managing aged debt reports and credit control activities
• Perform daily bank reconciliations for multiple company accounts
• Post cash receipts and payments accurately
• Investigate and resolve reconciliation differences promptly
• Maintain accurate financial records and filing systems
• Process employee expense claims
• Support monthly payroll administration as required
• Assist with month-end procedures, including accruals, prepayments, and balance sheet reconciliations
• Provide finance support across the business and two sister companies
• Assist with intercompany transactions and reconciliations
• Ensure financial information is recorded consistently across all entities
• Ensure compliance with company policies and financial procedures
• Support internal and external audits by providing documentation and information
• Maintain confidentiality and integrity when handling financial data

Desired skills:

• Previous experience in finance, accounts, or bookkeeping role
• Strong knowledge of purchase ledger, sales ledger, and bank reconciliations
• Proficient in Microsoft Excel and Microsoft Office applications
• Excellent numerical skills and attention to detail
• Strong organisational and time-management skills
• Ability to prioritise workload and meet deadlines
• Excellent communication and interpersonal skills
• Ability to work independently and as part of a team
• Experience using accounting software such as Sage 200, Xero or QuickBooks (desirable)
• Experience with stock-based, retail, wholesale, or FMCG businesses (desirable)

Vertex Associates Limited acts as an employment business for temporary positions and an employment agency for permanent positions. Vertex Associates is committed to equal opportunity and diversity. Suitable candidates with equivalent qualifications and more or less experience can apply. Rates of pay and salary ranges are dependent upon your experience, qualifications and training.