Financial Assistant

Agilient Talent Partners; Aberdeen City; On-site; GBP 24,000 - 30,000; Full time

Job summary

Agilient Talent Partners is recruiting a Finance Assistant for a specialist engineering business in Aberdeen. The role supports day-to-day finance activities, maintains records and helps improve systems and processes.

You will handle invoicing, supplier queries, monthly reports and accruals, with Sage and Excel as core tools. The position starts as a three-month fixed-term contract with potential to become permanent.

Qualifications

• Minimum three years’ experience in a similar finance role.
• Three+ years’ experience using Sage accounting software.
• Proficient in Excel and MS Office; strong data accuracy.

Responsibilities

• Handle day-to-day finance duties including invoicing, expenses, and supplier/customer queries.
• Monitor inboxes for invoices and purchase orders and process amendments.
• Prepare weekly and monthly financial reports.
• Create supplier purchase orders and manage accruals and journals.
• Support Finance Team and Financial Controller; review and update procedures.
• Maintain accurate records and uphold confidentiality and data protection.

Skills

Organisational skills

Attention to detail

Prioritisation

Communication

Relationship building

Initiative

Work under pressure

Flexible / willing to learn

Finance experience

Tools

Sage accounting

Excel

MS Office

Job description

Contract: Initially a three-month fixed-term contract, with the potential to become permanent

Working arrangements: Full-time, site-based

We are recruiting a Finance Assistant on behalf of our client, a specialist engineering business supporting the energy industry through manufacturing, testing, servicing and operational support.

This is a varied role supporting day-to-day finance activities, maintaining accurate financial records and helping the Finance and Operations teams improve systems and processes.

Key Responsibilities

• Manage day-to-day finance duties, including customer, supplier and partner invoicing, and expenses.
• Monitor the Administration and Field Service inboxes, handling supplier invoices, customer purchase orders and queries.
• Prepare weekly and monthly reports.
• Create supplier purchase orders and process amendments or increases as required.
• Review outstanding purchase orders each month to confirm expected completion and invoicing dates.
• Collate monthly accruals and prepare journals.
• Support the Finance Team and Financial Controller as required.
• Review and update finance procedures, identifying opportunities for improvement.
• Identify and resolve issues within financial processes promptly.
• Maintain accurate databases, job files, logs and supporting documentation.
• Ensure work complies with company, customer and industry standards and procedures.
• Maintain confidentiality and comply with data protection, quality and health and safety requirements.
• Previous experience in a similar finance role.
• A minimum of three years’ experience using Sage accounting software.
• Good working knowledge of Microsoft applications, particularly Excel.

Skills and Attributes

We are looking for someone who:

• Has strong organisational skills and excellent attention to detail.
• Can prioritise effectively, manage multiple tasks and meet deadlines.
• Communicates clearly and builds positive working relationships across departments.
• Takes initiative, anticipates requirements and resolves problems.
• Maintains a professional and constructive approach under pressure.
• Is flexible, willing to learn

Location and Eligibility

This role requires full-time attendance at the company’s premises in Aberdeen. Given the initial three-month contract, it is ideally suited to candidates already based within commuting distance.

Applicants must be able to attend the Aberdeen premises throughout the contract.

Applicants must have the right to work in the UK in this role for the duration of the contract without employer sponsorship. Visa sponsorship is not available for this position. Any offer will be subject to satisfactory right-to-work checks.