Finance & Procurement Coordinator

Sphere Digital Recruitment; Greater London; Hybrid; GBP 36,000 - 44,000; Full time

Benefits offered by this job

Hybrid working

Unlimited holidays

Regular events

Job summary

Sphere Digital Recruitment is seeking a Finance & Procurement Coordinator for a London-based, media & advertising agency. Hybrid working arrangement with direct reporting to a Director, owning day-to-day finance and purchasing across a newly created department.

Key responsibilities include bookkeeping, accounts payable, VAT returns, and supplier management. The role requires 5+ years of accounting experience, proficiency in Odoo/QuickBooks, and strong Excel skills.

Qualifications

• 5+ years of hands-on accounting and bookkeeping experience.
• Experience using Odoo, QuickBooks, or similar accounting software.
• Strong Excel skills and ability to learn new platforms quickly.
• A confident self-starter who can manage finance independently.
• Excellent communication skills and attention to detail.

Responsibilities

• Bookkeeping & Account Management: Manage day-to-day bookkeeping and financial records.
• Accounts Payable & Supplier Relations: Handle invoices, purchase orders, suppliers, and payments.
• Bank Reconciliation & Cash Flow: Reconcile bank and credit card statements.
• Credit Control & VAT Returns: Support receivables, credit control, and VAT submissions.
• Purchasing & External Liaison: Support day-to-day purchasing and liaise with external accountants.

Skills

Accounting experience

Odoo/QuickBooks

Excel

Self-starter

Communication

Organisation

Tools

Odoo

QuickBooks

Job description

Finance & Procurement Coordinator - Media & Advertising - London - Hybrid - £40,000

We are seeking a superstar Finance & Procurement Coordinator to join a high-growth, media agency in the heart of London. Reporting directly to one of the Directors, this exciting position offers complete ownership of day-to-day finance and purchasing administration across a newly created department.

Key Responsibilities

• Bookkeeping & Account Management: Manage day-to-day bookkeeping, financial records, and maintain accurate financial data within accounting systems.
• Accounts Payable & Supplier Relations: Process and reconcile supplier invoices and purchase orders, manage supplier accounts, resolve invoice queries, and set up payments for approval.
• Bank Reconciliation & Cash Flow: Complete regular bank and credit card reconciliations to ensure precise financial tracking.
• Credit Control & VAT Returns: Support accounts receivable and credit control processes, while preparing and submitting timely VAT returns.
• Purchasing & External Liaison: Support overall day-to-day purchasing operations and liaise with external accountants as required.

Key Requirements

• 5+ years of hands-on accounting and bookkeeping experience, ideally with strong technical confidence in small-business environments.
• Experience using Odoo, QuickBooks, or similar accounting software, along with good Excel skills and the ability to learn new platforms quickly.
• A confident self-starter who can manage finance independently, create their own workflow, and support aggressive business growth.
• Excellent communication skills with an innovative mindset to improve current processes and think strategically.
• Exceptionally organised with strong attention to detail to ensure seamless communication and follow-up across all suppliers and internal teams.

This fantastic role offers a brilliant work life balance with hybrid along with brilliant company culture with regular events, game nights and much more, plus unlimited holiday!