Finance, Payroll & Office Administrator

Sodexo; City of Westminster; On-site; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Wellbeing platform

Employee assistance

Virtual GP

Discounts scheme

Pension plan

Learning & development

Bike to Work

Enhanced benefits & leave

Job summary

Sodexo in City of Westminster seeks a Finance, Payroll & Office Administrator to provide comprehensive support across finance, payroll, HR administration and day-to-day office operations. You will manage multiple priorities, maintain accurate financial records and build strong relationships with suppliers and stakeholders.

The role requires four years in finance/payroll or admin, a payroll qualification, strong numerical and IT skills, and excellent communication.

Qualifications

• Four years' experience in finance, payroll or administrative role.
• Payroll qualification.
• Strong knowledge of payroll administration and cost control.
• Experience with budget monitoring and financial reporting.
• Knowledge of accounts payable/receivable.
• HR and personnel administration experience.
• Excellent organisational skills and attention to detail.
• Strong numerical, analytical and problem-solving abilities.
• Good IT skills and ability to produce reports.

Responsibilities

• Support Payroll Manager to ensure accurate, timely payrolls.
• Maintain accurate financial records and documentation.
• Manage supplier relationships, invoices and queries.
• Monitor departmental budgets and prepare accruals.
• Track non-controllable costs and coordinate approvals.
• Manage supplier invoices and client billing for Soft Services.
• Maintain client billing systems and financial controls.
• Provide HR and personnel administration support.
• Prepare and present financial and operational reports.
• Identify process improvements and stronger controls.
• Collaborate with stakeholders to support service delivery.

Skills

Finance

Payroll

HR administration

Office administration

Budgeting

Audit & controls

Data analysis

Tools

Excel

ERP system

Reporting tools

Job description

Job Title and Overview

Finance, Payroll & Office Administrator to provide comprehensive support across finance, payroll, HR administration and day-to-day office operations. This is an excellent opportunity for an organised, commercially minded professional who can manage multiple priorities, maintain accurate financial records and build strong relationships with suppliers, colleagues and operational stakeholders.

Responsibilities

• Support the Payroll Manager to ensure employees are paid accurately, on time and in line with company policies and contractual requirements.
• Maintain accurate financial records and documentation, ensuring compliance with internal controls and audit requirements.
• Manage supplier relationships, processing and validating invoices and resolving queries promptly.
• Monitor departmental budgets, reconcile monthly expenditure and prepare accruals where required.
• Track non-controllable costs, raise purchase requests and coordinate approval processes.
• Manage supplier invoices and client billing for Soft Services, ensuring accurate and timely processing to support revenue recognition and cash flow.
• Maintain client billing systems in line with company procedures and financial controls.
• Provide HR and personnel administration support, working closely with departmental leaders to ensure effective workforce management.
• Prepare, analyse and present financial and operational reports to support business decision-making.
• Identify opportunities to improve processes, strengthen financial controls and enhance operational efficiency.
• Build effective working relationships with operational managers, suppliers and key stakeholders to support excellent service delivery.

Requirements

• A minimum of four years' experience in a similar finance, payroll or administrative role.
• A payroll qualification.
• Strong knowledge of payroll administration, financial management and cost control.
• Experience with budget monitoring, financial reporting, supplier management and invoice processing.
• Knowledge of client billing, accounts payable and accounts receivable.
• Experience in HR and personnel administration.
• Excellent organisational skills and exceptional attention to detail.
• Strong numerical, analytical and problem-solving abilities.
• Good IT skills, with the ability to use business systems to produce accurate reports and analyse data.
• Excellent communication and interpersonal skills, with the confidence to work with stakeholders at all levels.
• The ability to manage competing priorities, maintain confidentiality and work proactively in a busy environment.

Company Culture

Working with Sodexo is more than a job; it's a chance to be part of something greater.

Belong in a company and team that values you for you. Act with purpose and have an impact through your everyday actions. Thrive in your own way.

Benefits

We also offer a range of perks, rewards and benefits for our colleagues and their families:

• Unlimited access to an online platform offering wellbeing support
• An extensive Employee Assistance Programme to help with everyday issues or life's larger problems, including legal and financial advice, support with work or personal issues impacting your wellbeing
• Access to a 24hr virtual GP Service
• Sodexo Discounts Scheme, offering great deals 24/7 across popular high street retailers (also open to friends and family)
• Save for your future by becoming a member of the Pension Plan
• Opportunities to enable colleagues to grow and succeed throughout their career at Sodexo, including a variety of learning and development tools
• Bike to Work Scheme to help colleagues to do their bit for the environment whilst keeping fit
• Sodexo UK and Irelands enhanced benefits and leave policies

A little more about Sodexo: At Sodexo, our purpose is to create a better every day for everyone to build a better life for all. As the global leader in services that improve the Quality of Life, we operate in 55 countries, serving over 100million consumers each day through our unique combination of On-Site Food and FM Services, Benefits & Rewards Services and Personal & Home Services.