Finance Operations Travel & Expense Administrator

myGwork - LGBTQ+ Business Community; Cirencester; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading LGBTQ+ inclusive business community seeks a Finance Operations Travel & Expense Administrator to manage travel queries and expense processing. The role requires attention to detail, great communication skills, and experience with Concur. Applicants will work closely with the Accounts Payable team and various stakeholders to ensure efficient travel operations.

Qualifications

• Entry-level position requiring great accuracy and attention to detail.
• Good communication skills needed, both verbally and in writing.
• Experience with Concur is essential.

Responsibilities

• Coordinate and manage the Travel mailbox and daily queries.
• Support in auditing Concur Expense claims and provide training to employees.
• Maintain employee profile data in travel systems and assist with inquiries.

Skills

Attention to detail

Communication skills

Experience with Concur

Ability to work independently

Job description

Finance Operations Travel & Expense Administrator

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Finance Operations Travel & Expense Administrator

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This job is with St. James's Place, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community. Please do not contact the recruiter directly.

As Finance Operations Travel & Expense Administrator you'll own the coordination and management of the Travel mailbox and support the Accounts Payable team with Expense claim processing.

You'll provide hands-on support and assistance to ensure the timely response to travel enquiries. Provide efficient maintenance of all 3rd party travel operating platforms and ensuring SJP are GDPR compliant. Delivering to a range of stakeholders including; SJP employees, the Partnership, and other third parties.

What You'll Be Doing

• To own the coordination of the Travel mailbox and daily queries by answering enquiries in a timely manner. Setting up profiles for travellers/bookers, dealing with day to day CWT booking queries, GDPR checking.
• Provide general advice, training and system support to employees
• Update and maintain employee profile data in CWT booking system and related travel systems
• To be responsible for and point of contact for complex queries escalating to Procurement Team where necessary.
• Update and maintain employee profile data in Concur, Travel and Expense system
• To Audit Concur Expense claims in line with the Expense Claims policy - document / log any exceptions
• Download approved /audited Concur claims, post to BWO and prepare weekly BACS run
• Monitor/respond to emails in Staff Expenses Mailbox and Travel Mailbox
  
  

Essential Skills

• Work needs to be accurate with great attention to detail
• Great communication skills, both verbally and written
• Experience with Concur (our expense system)
• Able to work independently as well as amongst a team
  
  

Desirable Skills

• Business World experience
• Experience working with CWT

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

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