Finance Operations Travel & Expense Administrator

St. James’s Place; Cirencester; Hybrid; GBP 25,000 - 32,000; Full time

Job summary

A leading financial services company is seeking a Finance Operations Travel & Expense Administrator for a 10-month fixed-term contract. This entry-level position will involve managing travel queries, supporting expense claim processes, and ensuring compliance with systems. Candidates should possess strong attention to detail and communication skills, alongside experience with Concur and other travel management platforms.

Benefits

Competitive parental leave (26 weeks full pay)

Private medical insurance (optional)

10% non-contributory pension

Discretionary annual bonus scheme

28 days of annual leave plus public holidays

Qualifications

• Entry-level role requiring accuracy and great attention to detail.
• Experience with Concur for expense management is essential.
• Good communication skills are necessary for this position.

Responsibilities

• Manage and coordinate the Travel mailbox and queries.
• Support Accounts Payable with expense claims processing.
• Ensure compliance with GDPR and maintain travel platforms.

Skills

Attention to detail

Communication

Independence

Teamwork

Tools

Concur

Business World

CWT

Job description

Finance Operations Travel & Expense Administrator

Are you ready tochart your own career path? At SJP we need talented individuals like yourselfto support our evolving culture. If you’re seeking an employer that ispassionate about excellence, innovation and autonomy, SJP could be the placefor you.

At a glance:

Location: Cirencester Office

Workplace Type: Hybrid

Employment Type: 10 month Fixed-Term Contract

Seniority: Entry Level

As Finance Operations Travel & Expense Administrator you'll own the coordination and management of the Travel mailbox and support the Accounts Payable team with Expense claim processing.

You'll provide hands-on support and assistance to ensure the timely response to travel enquiries. Provide efficient maintenance of all 3rd party travel operating platforms and ensuring SJP are GDPR compliant. Delivering to a range of stakeholders including; SJP employees, the Partnership, and other third parties.

What you'll be doing:

• To own the coordination of the Travel mailbox and daily queries by answering enquiries in a timely manner. Setting up profiles for travellers/bookers, dealing with day to day CWT booking queries, GDPR checking.
• Provide general advice, training and system support to employees
• Update and maintain employee profile data in CWT booking system and related travel systems
• To be responsible for and point of contact for complex queries escalating to Procurement Team where necessary.
• Update and maintain employee profile data in Concur, Travel and Expense system
• To Audit Concur Expense claims in line with the Expense Claims policy – document / log any exceptions
• Download approved /audited Concur claims, post to BWO and prepare weekly BACS run
• Monitor/respond to emails in Staff Expenses Mailbox and Travel Mailbox

Essential skills:

• Work needs to be accurate with great attention to detail
• Great communication skills, both verbally and written
• Experience with Concur (our expense system)
• Able to work independently as well as amongst a team
• Business World experience
• Experience working with CWT

What's in it for you?

We reward youfor the work you do, whether that’s through our discretionary annual bonus scheme that reflects bothpersonal and company performance, competitive annual leave allowance (28 daysplus bank holidays, with the option to purchase an additional 5 days), oronline rewards platform with a variety of discounts.
We also havebenefits to support whatever stage of life you are in, including:

• Competitive parental leave (26 weeks full pay)
• Private medical insurance (optional taxable benefit)
• 10% non-contributory pension (increasing with length of service)

Reasonable Adjustments
We're an equalopportunities employer and want to ensure our recruitment process is accessibleand inclusive for all, if you require reasonable adjustment(s) at any stageplease let us know by emailing us at [e-mail]
Research tells usthat applicants (especially those from underrepresented groups) can be put offfrom applying for a role if they do not meet all the criteria or have been onan extended career-break. If you think you would be a good match for this role andcan demonstrate some transferable experience please apply, regardless ofwhether you tick every box.

What's next?

If you're excitedabout this role and believe you have the skills and experience we're lookingfor, we'd love to hear from you! Please submit an application by clicking‘apply’ below and our team will be in touch.
As a businessregulated by the FCA we would advise you to familiarise yourself with theconduct regulations and in particular consumer duty obligations prior to aninterview with SJP.