Finance Operations Administrator -Kirkstall

TSA Surveying Ltd; Leeds; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A leading company seeks a highly organized Finance & Operations Administrator to support both finance and operations tasks. This hybrid role involves managing timesheets, invoicing, and various administrative responsibilities, ideal for someone with strong attention to detail and prior experience in administration.

Benefits

Free parking

Qualifications

• Previous finance experience is highly desirable.
• Previous administration experience is essential.
• Intermediate Excel skills are essential.

Responsibilities

• Manage timesheets, verify placements for invoicing, and communicate with clients.
• Provide overflow administrative support to operations team and assist with compliance tracking.
• Generate and manage administration reports.

Skills

Attention to detail

Time management

Communication

Organisational skills

Tools

Excel

RSM InTime

BullHorn

Job description

Are you highly organised, detail-oriented, and confident working across both finance and admin functions? We're looking for a motivated Finance & Operations Administrator to join our team in a hybrid role that supports both the Finance and Operations departments.

This position is ideal for someone who thrives in a fast-paced, deadline-driven environment, has strong attention to detail, and brings prior experience in administration—ideally with some finance exposure.

What You’ll Be Doing:

You’ll play a key part in keeping our day-to-day operations running smoothly. From managing timesheets and invoices to assisting with compliance and internal reporting, this is a varied role where accuracy, efficiency, and communication are essential.

Why Join Us?

This is a great opportunity to be part of a supportive team, take on meaningful responsibility, and grow your skills in both finance and operations. If you're a confident communicator with strong organisational skills and the ability to juggle competing priorities—this could be your perfect fit.

We are based in Kirkstall, have free parking and are office-based Monday to Friday.

Key Responsibilities:

Finance Administration (3 Days per Week):

Upload and verify weekly timesheets

Liaise with clients to chase outstanding timesheet submissions

Verify and tag placements for invoicing

Communicate with workers regarding timesheet processes and requirements

Send timesheet templates to new clients

Verify and input worker bank details

Resolve timesheet and payroll-related queries

Upload timesheets to client portals

Prepare monthly margin presentations

Support credit control

Amend and upload client invoices

Enter Purchase Orders into the CRMOperations Support (2 Days per Week):

Provide overflow administrative support to the operations team

Assist with HMRC reporting and IR35 compliance tracking

Contribute to the full database cleanse

Support placement administration and CV management

Provide Essential holiday cover across operations and finance

Generate/manage administration/activity reportsKey Skills & Experience:

Previous finance experience is highly desirable

Previous Administration Experience Is Essential

Intermediate Excel skills - Essential

Experience with RSM InTime, BullHorn - highly desired, but not essential

Strong attention to detail and high level of accuracy

Excellent time management and organisational skills

Effective communicator, confident speaking with clients and internal stakeholders

Ability to manage competing priorities in a deadline-driven environmentInterested?

We’d love to hear from you! Please apply with your up-to-date CV.

Please note: Due to the high volume of applications, only shortlisted candidates will be contacted