Finance & Office Assistant

Cirata; Belfast City District; On-site; GBP 17,000 - 25,000; Part time

Job summary

The Finance Assistant role at Cirata is based in Belfast on a part-time, 1-year fixed-term contract. The role will support accounts payable, accounts receivable and other transactional finance tasks, along with HR admin and project work.

Cirata emphasizes teamwork and a can-do attitude, with responsibilities ranging from banking reconciliations to coordinating office operations and vendor management. Hybrid working arrangements are available.

Qualifications

• Minimum 2 years experience in a similar Finance role; no HR experience required.
• Experience with enterprise software such as Sage Intacct or similar software.
• Proficiency in Microsoft Excel and other MS Office apps.
• Experience with foreign currency transactions and multicurrency general ledger accounting.
• Desirable: experience using HSBC.net.
• Experience coordinating office supplies and vendor management is a plus.

Responsibilities

• Process accounts payable including invoice approvals and payment runs.
• Handle accounts receivable: invoice prep, validation and posting.
• Manage day-to-day cash activities and reconciliations.
• Assist with month-end and annual audit processes.
• Provide admin support for HR and office tasks.
• Coordinate office supplies, travel bookings and events.
• Maintain office policies and regulatory compliance.
• Liaise with landlord and suppliers as needed.

Skills

Time management

Attention to detail

Communication

Multitasking

Tools

Sage Intacct

Microsoft Excel

HSBC.net

Job description

Role Overview

The Finance Assistant will assist the Finance team with accounts payable, accounts receivable and other transactional finance tasks, and will support the overall smooth running of the office and some HR admin and project work. The role will be office based, on a part-time, 1-year fixed term contract basis.

Our job descriptions are intended to be used as a good overview of the role but are not exhaustive. Teamwork is core and we approach our work with a can-do attitude, often getting involved in tasks and activities that are important for the team and provide new experiences and the opportunity to grow.

Key Responsibilities

• Responsible for Accounts Payables activities including approval process for invoices and preparation of payment runs
• Responsibility for Accounts Receivable activities including invoice preparation, validation and posting
• Responsibility for all day-to-day cash management activities
• Regular bank reconciliations
• Company credit card management
• Prepare Excel spreadsheets to track banking transactions and financial performance
• Assist with month end procedures
• Assist with the annual audit process
• Support Finance, Office and HR led projects
• Responsibility for the smooth running of the office, including liaising with the landlord and suppliers from time-to-time, weekly kitchen supply orders, ad hoc equipment and stationary orders
• Admin support such as ad hoc travel bookings, HR system support, producing letters/documents, organising internal colleague events, maintaining office policies
• Implementing and maintaining office policies and procedures, ensuing compliance with regulations
• Prioritise emails and respond when necessary.

Key Experience & Qualifications

• Minimum of 2 years experience in a similar Finance role; no previous HR experience is needed
• Experience in Enterprise Software, such as Sage Intacct or similar software
• Experience across Microsoft office applications including Excel
• Experience of working within a finance functions and knowledge of accounting principles
• Experience of working with foreign currency bank transaction and multicurrency general ledger accounting experience
• Experience using HSBC.net is desirable but not essential
• Some general experience of managing office supplies and equipment, coordinating with vendors and service providers, organising events (in or out of work!) and/or project work is a plus.

About You

• Have the ability to manage a variety of tasks, manage time and workload effectively to ensure activities are completed to deadline
• Have strong interpersonal skills, including communication, empath, and the ability to create a welcoming atmosphere
• Proactively problem-solve, anticipating needs and taking initiative to ensure a good outcome for all
• Have outstanding attention to detail and take immense pride in this aspect of all your work
• Have a natural inclination to being planned and organised
• Ability to work independently and as part of a team. Collaborating effectively with colleagues both in person and virtually.

Location

• Belfast (Hybrid)

About Cirata

Trusted by global brands and industry leaders for more than 15 years, Cirata specializes in the modernization of data lakes into leading cloud platforms to enable game-changing Artificial Intelligence ("AI") and analytics. With Cirata, data leaders can leverage the power of AI and analytics across their entire enterprise data estate to freely choose analytics technologies, avoid vendor, platform, or cloud lock-in while making AI and analytics faster, cheaper, and more flexible. Cirata's portfolio of products and technology solutions make strategic adoption of modern data analytics efficient, automated, and risk-free. Visit https://cirata.com/.