Finance Lead: Xero Expert, Payroll & NHS Pension

The Methodist Church in Britain; Margate; On-site; GBP 50,000 - 65,000; Full time

Job summary

Northdown & Dashwood Surgery, a two-site GP practice in Kent, seeks a Finance Lead to manage Xero-based accounting, payroll, and NHS pension administration. You will produce monthly management accounts and lead a lost income review across all income streams.

You will design the chart of accounts, ensure timely reconciliations, and manage budgets, cash flow, and CQRS compliance, mentoring a deputy to run payroll and payments.

Qualifications

• AAT Level 3, or equivalent bookkeeping experience.
• Hands-on Xero expertise with chart of accounts design, tracking by site and cost centre.
• Experience with payroll, PAYE and NHS Pension administration.

Responsibilities

• Design, build and manage the chart of accounts in Xero, tracking costs and income by site and cost centre.
• Keep the books accurate, with bank reconciled at least weekly, purchase orders, supplier invoices and payments.
• Run monthly payroll, including PAYE, National Insurance and deductions, from HR's starter and leaver notices.
• Manage NHS Pension Scheme administration for staff, salaried GPs and partners through PCSE, including year-end pension certificates.
• Reconcile the monthly GP payment statement, drug and vaccine reimbursements, PCN income and private fees.
• Lead a lost income review across every income stream, setting out amounts, time limits and recovery effort.
• Check the QOF claims schedule against approved claims in CQRS and report missing or short payments.
• Produce weekly finance reports and monthly management accounts, with budget variances and cash flow forecasts.
• Produce quarterly reforecasts and benchmarking against comparable practices, and the yearly budget by site.
• Manage debtors and creditors, credit control, petty cash and the contract register, alerting the Head of Practice before renewal dates.
• Own payroll, purchasing, petty cash and anti-fraud procedures, and keep a trained deputy able to run payroll and payments.
• Prepare complete, reconciled records for the accountants at year end, with Partners' tax and pension information.

Skills

Xero proficiency

Payroll management

NHS Pension knowledge

Budgeting & reporting

Chart of accounts design

Bank reconciliation

Debt management

Education

AAT Level 3 or equivalent bookkeeping

AAT Level 4 or above (nice to have)

Tools

Xero

Job description

Northdown & Dashwood Surgery, a two-site GP practice in Kent, seeks a Finance Lead to manage Xero-based accounting, payroll, and NHS pension administration. You will produce monthly management accounts and lead a lost income review across all income streams.

You will design the chart of accounts, ensure timely reconciliations, and manage budgets, cash flow, and CQRS compliance, mentoring a deputy to run payroll and payments.