Finance & Educational Visits Coordinator

West Sussex County Council; Crawley; On-site; GBP 13,000 - 14,000; Full time

Benefits offered by this job

Crawley Allowance

Job summary

St Wilfrid's Catholic School in Crawley, part of West Sussex County Council, is seeking an organised finance/education trips administrator. The role supports the Finance & Business Manager with daily financial systems, invoicing, and trip administration, requiring discretion and strong Microsoft Office knowledge.

You will handle income, payments, vouchers, and records, liaising with staff and external bodies while upholding safeguarding guidelines and confidentiality.

Qualifications

• Accounting/bookkeeping qualification with 1+ year in accounts (desirable)
• Knowledge of Microsoft Office is essential
• Good ICT skills including Word/Excel
• GCSE English & Maths (Grade C) or equivalent

Responsibilities

• Process invoices and payments; book expenses and income.
• Manage trip billing and fundraising income; count and reconcile cash.
• Liaise with staff and external agencies; maintain confidentiality.
• Support updating stock lists and administering petty cash.
• Prepare floats and set up card machines for events.
• Assist Finance & Business Manager with day-to-day financial tasks.

Skills

Microsoft Office

ICT skills

Interpersonal skills

Discretion

Self-motivation

Organisation

Communication

Education

Accounting/bookkeeping qualification

GCSE English & Maths

Tools

ParentPay

Bromcom

Microsoft Word

Excel

Job description

St Wilfrid's Catholic School in Crawley, part of West Sussex County Council, is seeking an organised finance/education trips administrator. The role supports the Finance & Business Manager with daily financial systems, invoicing, and trip administration, requiring discretion and strong Microsoft Office knowledge.

You will handle income, payments, vouchers, and records, liaising with staff and external bodies while upholding safeguarding guidelines and confidentiality.