Finance Assistant (Part-time)

The Commercial Hotel; Johnstone; On-site; GBP 12,000 - 18,000; Part time

Benefits offered by this job

Profit sharing (Heart Count) after 1st

Free lunch daily

Wellbeing resources

Mental Health First Aider at venues

Team surveys and feedback sessions

Family-friendly perks

Job summary

The Commercial Hotel in Johnstone, Scotland, is seeking a part-time Purchase Ledger Assistant to support our Finance team. The role offers 22.5 hours per week with flexibility across 3–5 days, and involves invoice processing, supplier reconciliations and day-to-day management of our procurement system.

You will typically handle supplier statements, payments, and month-end tasks in a fast-paced hospitality environment, based at our Head Office.

Responsibilities

• All aspects of purchase ledger
• Invoice processing
• Supplier reconciliations
• Following up on Invoice Queries / Approvals
• Day-to-day management of online hotel procurement system for Food, Drink & Other supplies
• Monitoring Central email inbox
• General administrative duties
• Credit Control
• Supporting payment processing
• Support on month end workflow
• Ad hoc support as required

Job description

We’re about much more than hospitality! We’re striving to make life better for people – whether they are team, guests or community, through our everyday actions and decisions. Our team care for others, bring their best and help us move forward, whatever job they do.

ABOUT THE ROLE

This role is within our Finance function, and primarily provides support to Purchase Ledger.

The role is on a part-time basis (22.5 Hrs) however we are open to applicants looking to work these hours between 3-5 days and would therefore encourage you to apply noting your preference for working pattern.

This a diverse role where no two days will be the same. One day you may be reconciling supplier statements and processing purchasing invoicing; the next day you could be phoning a supplier to make a credit card payment, and; the day after you may be contacting a venue to support them with confirming a drinks delivery they received on our purchasing system.

We may close this early depending on volume of applications

RESPONSIBILITIES

• All aspects of purchase ledger
• • Invoice processing
  • Supplier reconciliations
  • Following up on Invoice Queries / Approvals
  • Day-to-day management of online hotel procurement system for Food, Drink & Other supplies
• Monitoring Central email inbox
• General administrative duties
• Credit Control
• Supporting payment processing
• Support on month end workflow
• Ad hoc support as required

ABOUT YOU

This role is suited to someone looking for a diverse role, structure in their responsibilities, but adaptable to different priorities whilst bringing your best.

You will be based at our Head Office where key functions (such as Finance, Marketing & Central Reservations) operate in an open-plan office. The ideal candidate will enjoy the collaboration that this provides whilst still being able to process high volumes of information accurately in this fast-paced environment.

Ideally you will have at least 2 years’ experience in a similar bookkeeping / finance role.

HOW WE CARE FOR OUR TEAM

• Offering great perks and benefits to be enjoyed by you and your family!
• Sharing 10% of our profits with you after 1 year of service – this is our ‘Heart Count Payment’
• Free lunch provided daily
• Listening to our team via surveys and feedback sessions
• Offering free wellbeing services and resources, for help whenever you need it
• Access to a Mental Health First Aider at all of our venues